Agents Assistant

the PMA; Elstree; Remote; GBP 21,000 - 26,000; Full time

Job summary

the PMA is seeking an organised Agents Assistant with a passion for Theatre, Film, TV and the Arts to support a busy talent agency. You will provide essential admin support to the agents and help keep the office running smoothly.

With at least one year’s continuous experience in a talent agency, you will handle emails, calls, contracts, and client submissions, organise auditions and castings, and maintain up-to-date web content using Tagmin, AgentFile, Spotlight and Microsoft apps.

Qualifications

• Minimum of one year’s continuous experience in a talent agency is essential.

Responsibilities

• Provide full administrative support to the agents
• Maintain the smooth running of the office
• Handle a high volume of emails and calls
• Process and log contracts and organising online filing
• Support Client PR & marketing activity
• Attend drama school showcases, prospective and current client performances
• Assist with client recruitment meetings and administration
• Organise auditions and castings
• Organise client submissions via email, casting platforms and Spotlight
• Use and update web content software and social media platforms

Skills

Organised

Diary management

Time management

Calm under pressure

Excellent communication

Tools

Tagmin

AgentFile

Spotlight

MS Word

Outlook

Excel

Job description

We are looking for an organised, proactive and ambitious Agents Assistant with a genuine passion for Theatre, Film, TV and the Arts. You’ll play a key role in supporting the agents and ensuring the smooth running of a busy talent agency.

A minimum of one year’s continuous experience in a talent agency is essential.

Suitable applicants should email their covering letter and CV to [e-mail]

What you will do:

• Provide full administrative support to the agents
• Maintain the smooth running of the office
• Handle a high volume of emails and calls
• Process and log contracts and organising online filing
• Support Client PR & marketing activity
• Attend drama school showcases, prospective and current client performances
• Assist with client recruitment meetings and administration
• Organise auditions and castings
• Organiseclient submissions via email, casting platforms and Spotlight
• Use and update web content software and social media platforms

What you’ll bring:

• A confident, warm phone manner, as the role includes speaking to clients & industry professionals daily
• First-rate time and diary management skills
• Exceptional multi-tasking ability
• Enjoyment of research, setting up & maintaining systems, working to and achieving deadlines
• High levels of accuracy and trustworthiness, as the role includes dealing with highly confidential material
• Exceptional attention to detail
• Solid working knowledge of Tagmin, AgentFile, Spotlight, IMDbPro, Microsoft programmes (Word, Outlook, Excel)