Talent Agents Assistant

the PMA; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

the PMA, a London-based management and production company, is looking for an Assistant to support two senior Talent Managers in the London office. This role offers exposure to film, television and theatre, working closely with senior agents to keep diaries, emails and client communications organized.

Hours are 9:00am–6:00pm with occasional out-of-hours work. You'll handle inboxes, travel bookings, expenses, client liaison, and provide coverage as needed, thriving in a fast-paced agency

Qualifications

• Some previous experience in an office or administrative role.
• Highly organised with strong attention to detail and ability to stay calm under pressure.
• Eager to learn, with a proactive and positive attitude.
• Strong multitasking skills and ability to prioritise workload.
• A genuine passion for talent, film, TV, and theatre.
• Good computer skills, ideally with Apple Macs, Word and Excel (or willingness to learn).
• Good communication and interpersonal skills, with a professional phone manner.

Responsibilities

• Assisting with managing the Agents’ inboxes and prioritising tasks.
• Acting as the first point of contact for personal and administrative matters (diary, booking restaurants, expenses, answering phones).
• Managing a busy and changeable diary/schedule. Setting online and in person meetings.
• Liaising with clients as requested.
• Organising travel (trains/flights, hotels, transfers etc).
• Arranging presents for clients and booking theatre tickets.
• Inviting industry guests to go to theatre with your boss.
• Timely and accurate expenses and keeping track of receipts.
• Liaising directly with high-profile clients and supporting at client events.
• Providing cover for other assistants when required.
• Working closely with the team to ensure smooth running of the Partner’s professional life.
• Keeping track of clients’ professional availabilities and jobs.
• Monitoring contracts, scripts, offers, and tapes in progress.
• Maintaining a reading list for the desk.
• Keeping files updated on Tagmin.
• Updating and maintaining client biographies, photographs, clips, and showreels.
• Suggesting clients on Spotlight, sending self-tapes, meetings, offers.

Skills

Office experience

Organised

Multitasking

Proactive

Attention to detail

Communication

Discretion

Tools

Apple Macs

Word

Excel

Job description

42, the London/LA based management and production company, is looking for a motivated and organised Assistant to support two leading Talent Managers in the London office, who are Heads of Department. This is a fantastic opportunity for someone who is enthusiastic about film, television and theatre and keen to gain valuable experience in a busy talent agency environment.

You will be working closely with two senior agents who represent actors across film, TV and theatre, helping to keep their professional and administrative life running smoothly. You will be working very much as a team with senior assistants as well as the Agents.

Hours:

9:00am – 6:00pm (occasional out-of-hours work may be required)

Main Responsibilities:

This will be predominantly business-based, with occasional personal duties required:

• Assisting with managing the Agents’ inboxes and prioritising tasks.
• Acting as the first point of contact for personal and administrative matters (diary, booking
• restaurants, expenses, answering phones).
• Managing a busy and changeable diary/schedule. Setting online and in person meetings.
• Liaising with clients as requested.
• Organising travel (trains/flights, hotels, transfers etc).
• Arranging presents for clients and booking theatre tickets.
• Inviting industry guests to go to theatre with your boss.
• Timely and accurate expenses and keeping track of receipts.
• Liaising directly with high-profile clients and supporting at client events.
• Providing cover for other assistants when required.
• Working closely with the team to ensure smooth running of the Partner’s professional life.
• Keeping track of clients’ professional availabilities and jobs.
• Monitoring contracts, scripts, offers, and tapes in progress.
• Maintaining a reading list for the desk.
• Keeping files updated on Tagmin.
• Updating and maintaining client biographies, photographs, clips, and showreels.
• Suggesting clients on Spotlight, sending self-tapes, meetings, offers.

Skills and Experience:

• Some previous experience in an office or administrative role, ideally at another agency. Training and support will be provided.
• Highly organised with strong attention to detail and an ability to stay calm under pressure.
• Eager to learn, with a proactive and positive attitude.
• Strong multitasking skills and ability to prioritise workload.
• A genuine passion for talent, film, TV, and theatre.
• Good computer skills, ideally with Apple Macs, Word and Excel (or willingness to learn).
• Good communication and interpersonal skills, with a professional phone manner.
• Ability to work well in a fast-paced environment and adapt to changing priorities.
• Discretion and professionalism when handling sensitive or confidential information.