Administrator (Patents)

Amida Global Pty; Cheltenham; On-site; GBP 21,000 - 26,000; Full time

Job summary

Amida is seeking an Administrator to support a patent team in Cheltenham. The role involves managing records, deadlines, diaries, and client enquiries, with full training provided in a collaborative professional environment.

You will handle onboarding support, invoicing and renewal fee administration, and help with document archiving and meeting room preparation. Strong communication and attention to detail are essential, with solid Word/Excel skills.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Organised and able to work to deadlines.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Maintaining accurate records and monitoring deadlines.
• Managing diaries and appointments.
• Handling telephone and email enquiries.
• Supporting client onboarding and file management.
• Processing incoming and outgoing correspondence.
• Assisting with invoicing and renewal fee administration.
• Welcoming clients and preparing meeting rooms.
• Supporting document archiving and administrative projects.

Skills

Attention to detail

Deadline-driven

Team collaboration

Communication skills

Tools

Microsoft Word

Microsoft Excel

Job description

Are you organised, detail-oriented and looking for a varied role within a friendly and professional team?

Do you thrive on deadlines and making a difference to a high performing team?

Our client, a well-established Intellectual Property practice in Cheltenham, is seeking an Administrator to support their patent team in the delivery of high-quality client service.

No previous Intellectual Property experience is required. Full training will be provided, making this an excellent opportunity for an experienced administrator or someone looking to develop their skills in a specialist professional environment.

Working closely with senior colleagues, you will help manage client matters, maintain records and ensure important deadlines are met.

Duties include:

• Maintaining accurate records and monitoring deadlines
• Managing diaries and appointments
• Handling telephone and email enquiries
• Supporting client onboarding and file management
• Processing incoming and outgoing correspondence
• Assisting with invoicing and renewal fee administration
• Welcoming clients and preparing meeting rooms
• Supporting document archiving and administrative projects

We are looking for someone who:

• Has excellent written and verbal communication skills
• Possesses strong attention to detail and accuracy
• Is organised and comfortable working to deadlines
• Has good Microsoft Office skills, particularly Word and Excel
• Takes a positive, professional and proactive approach
• Enjoys working as part of a team

You will receive full training and ongoing support in a collaborative environment, have exposure to interested work and be based in offices in a lovely town centre location.

Whether you are looking to build a long-term career or simply want a stable, rewarding role where your contribution is valued, this could be an excellent opportunity.

Amida is an equal opportunities employer, and we welcome applications from all demographics of society.

Full job descriptions and organisation name will be provided after an initial, successful screening process.