Administrator (Patents)

Amida; Cheltenham; On-site; GBP 27,000 - 28,000; Full time

Job summary

Amida is seeking an Administrator (Patents) to join its Cheltenham team. The role supports patent attorneys with client matters, record upkeep and deadline monitoring, offering full training.

Daily tasks include updating case files, handling correspondence and coordinating diaries in a busy professional environment. Strong organisational skills and clear written communication are essential, with competence in Microsoft Office.

Qualifications

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Organised and comfortable meeting deadlines.
• Good Microsoft Word and Excel skills.
• Positive, professional and proactive approach.
• Enjoys working as part of a team.

Responsibilities

• Maintaining accurate records and monitoring deadlines.
• Managing diaries and appointments.
• Handling telephone and email enquiries.
• Supporting client onboarding and file management.
• Processing incoming and outgoing correspondence.
• Assisting with invoicing and renewal fee administration.
• Welcoming clients and preparing meeting rooms.
• Supporting document archiving and administrative projects.

Skills

Written and verbal communication

Attention to detail

Organisation

Team player

Proactive approach

Tools

Microsoft Office

Job description

This permanent Administrator (Patents) position in Cheltenham suits someone methodical who enjoys precision and responsibility.

Joining an established intellectual property practice, the successful candidate supports patent attorneys with client matters, record upkeep and deadline monitoring.

Daily duties involve updating case files, handling correspondence, preparing documentation and coordinating diaries.

Strong organisational abilities, close attention to detail and confident written communication are essential, alongside competent use of Microsoft Office.

Previous intellectual property knowledge is not required, as full training is given.

The salary ranges from £27,000 to £28,000 annually, negotiable according to experience.

Working hours follow standard office patterns, Monday to Friday.

This role offers genuine variety within a specialist professional setting, ideal for a capable administrator seeking fresh challenges.

Are you organised, detail-oriented and looking for a varied role within a friendly and professional team

Do you thrive on deadlines and making a difference to a high performing team

Our client, a well-established Intellectual Property practice in Cheltenham, is seeking an Administrator to support their patent team in the delivery of high-quality client service.

No previous Intellectual Property experience is required.

Full training will be provided, making this an excellent opportunity for an experienced administrator or someone looking to develop their skills in a specialist professional environment.

Working closely with senior colleagues, you will help manage client matters, maintain records and ensure important deadlines are met.

Duties include:

• Maintaining accurate records and monitoring deadlines
• Managing diaries and appointments
• Handling telephone and email enquiries
• Supporting client onboarding and file management
• Processing incoming and outgoing correspondence
• Assisting with invoicing and renewal fee administration
• Welcoming clients and preparing meeting rooms
• Supporting document archiving and administrative projects

We are looking for someone who:

• Has excellent written and verbal communication skills
• Possesses strong attention to detail and accuracy
• Is organised and comfortable working to deadlines
• Has good Microsoft Office skills, particularly Word and Excel
• Takes a positive, professional and proactive approach
• Enjoys working as part of a team

You will receive full training and ongoing support in a collaborative environment, have exposure to interested work and be based in offices in a lovely town centre location.

Whether you are looking to build a long-term career or simply want a stable, rewarding role where your contribution is valued, this could be an excellent opportunity.

Amida is an equal opportunities employer, and we welcome applications from all demographics of society.

Full job descriptions and organisation name will be provided after an initial, successful screening process.