Administrator (Part-Time)

2i Recruit Ltd; Guildford; On-site; GBP 14,000 - 18,000; Part time

Benefits offered by this job

Friendly environment

Flexible 3 days per week

4–6 month temporary assignment

Job summary

2i Recruit Ltd is seeking a motivated Administrator to join them on a temporary basis in Guildford. The role offers three days per week, year-round work, with an expected duration of 4–6 months, possibly extended.

You will support the Music Department and Business Centre with a wide range of administrative tasks, from minute taking to records management. The successful candidate will be highly organised, professional in communication, and able to manage multiple tasks efficiently while handling

Qualifications

• Excellent written and verbal communication in a professional manner.
• Highly organised with exceptional attention to detail and accuracy.
• Ability to manage multiple tasks, prioritise workload and meet deadlines.
• Confident handling confidential and sensitive information with discretion.
• Proficient in Word, Excel and Outlook.

Responsibilities

• Provide comprehensive administrative support, including typing correspondence, maintaining records and assisting with day-to-day running.
• Process lesson discontinuation requests, issue acknowledgements and maintain accurate records of changes and departmental information.
• Support administration of music-related events and ensure documentation is processed and communicated.
• Liaise with staff regarding advertising vacancies, acknowledge applications, obtain references and coordinate interviews.
• Attend meetings, take minutes, and distribute documentation to relevant stakeholders.
• Act as a key contact between Music Department and Business Centre, including Finance and Estates teams.
• Order, receive and issue resources, reconcile invoices and follow up on orders.
• Manage allocation and tracking of music assets and communicate updates to Business Centre.
• Process attendance records and assist with administration of programmes.

Skills

Communication skills

Organisation

MS Office

Driving

Tools

Word

Excel

Outlook

Job description

Our client is seeking a motivated and organised Administrator to join them on a temporary basis.

This is an excellent opportunity for someone looking to gain valuable experience in a professional environment. Working within a busy and supportive department, you’ll play a key role in ensuring the smooth day-to-day running of administrative activities while developing valuable transferable skills.

The successful candidate will be available to work 3 days per week, year-round, with the assignment expected to last approximately 4-6 months, although the duration may be extended depending on the needs of the client.

Company Benefits:

• Friendly and supportive working environment
• Flexible working pattern of 3 days per week
• Long-term temporary assignment with an anticipated duration of 4-6 months

Key Responsibilities:

• Provide comprehensive administrative support, including typing correspondence, maintaining records and assisting with smooth day-to-day running.
• Process lesson discontinuation requests, issue acknowledgements and maintain accurate records of changes and departmental information.
• Support the administration of awards ceremonies, ensuring documentation is accurately processed and communicated.
• Liaise with staff regarding advertising vacancies, acknowledging applications, obtaining references and coordinating interview arrangements.
• Attend meetings, take accurate minutes and distribute documentation to relevant stakeholders.
• Act as a key point of contact between the Music Department and the Business Centre, including Finance and Estates teams.
• Order, receive and issue resources and materials, reconcile invoices and charges, and follow up on outstanding orders.
• Manage the allocation and tracking of music-related assets, ensuring records are maintained and relevant information is communicated to the Business Centre.
• Process absence sheets and maintain accurate attendance-related records.
• Assist with the administration and coordination of music-related events.
• Support the preparation, checking and distribution of programmes and event documentation.
• Maintain and update catalogues, including, document resources, hardware and supplier information.

Experience and Skills Requirements

• Excellent written and verbal communication skills with a professional and confident manner.
• Highly organised with exceptional attention to detail and accuracy.
• Ability to manage multiple tasks, prioritise workload and meet deadlines within a busy environment.
• Confident handling confidential and sensitive information with discretion.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Comfortable liaising with a variety of people.
• Ability to produce professional documentation, correspondence and meeting minutes.
• Proactive, reliable and willing to support a wide range of activities.
• Must be a car driver.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted