Temporary Academic Administrator

Allen Associates; Oxford; On-site; GBP 27,000 - 32,000; Full time

Benefits offered by this job

Weekly pay

On-site parking

DBS check included

Job summary

Allen Associates is seeking a highly organised Temporary Academic Administrator in Oxford. This full-time, temporary role requires an immediate start with weekly PAYE pay and no notice period.

You will manage high-volume data, handle student queries, and support research and reporting activities. The ideal candidate will have academic administration experience, superb organisational skills, and be proficient with Airtable, Salesforce and MS Office.

Qualifications

• Proven administration experience in fast-paced team environments, handling high-volume workloads.
• Exposure in an academic setting.
• Exceptional organisational skills with great attention to detail.
• Experience using Airtable and Salesforce.
• Technically proficient with MS Office and quick to learn new systems.
• Excellent written and spoken English with a confident phone manner.
• Ability to handle sensitive data with discretion and understanding of data protection laws.
• Flexibility to work some evenings and weekends during busy periods.

Responsibilities

• Managing incoming queries, maintaining effective communication with students, supporting business objectives.
• Accurately entering and checking large volumes of data to maintain the integrity of records.
• Systems administration including updating and maintaining the applicant tracking system and supporting research, ensuring data security and confidentiality.
• Responding to queries via email and the telephone with professionalism, demonstrating sensitivity and discretion when handling personal information.
• Collaborating with team members, supporting the team’s overall objectives.
• Conducting research, assisting in the continuous improvement of the process.
• Supporting the preparation of reports and documentation for decision-making purposes, enhancing efficiency.

Skills

Admin experience

Academic exposure

Organisational skills

Airtable

Salesforce

MS Office

English communication

Data confidentiality

Evenings/weekends flexibility

Tools

Airtable

Salesforce

MS Office

Job description

Are you highly organised with a proven talent for managing a busy administrative workload?

If you offer high-level clerical experience gained in an academic setting, can showcase knowledge of a wide-range of systems, and thrive in a progressive, tech-driven environment, this long-term assignment would be a superb opportunity.

Please note, this is a full-time, temporary position paid on a weekly PAYE basis and will require an immediate start; notice periods cannot be accommodated.

Temporary Academic Administrator Responsibilities

• Managing incoming queries, maintaining effective communication with students, supporting business objectives.
• Accurately entering and checking large volumes of data to maintain the integrity of records.
• Systems administration including updating and maintaining the applicant tracking system and supporting research, ensuring data security and confidentiality.
• Responding to queries via email and the telephone with professionalism, demonstrating sensitivity and discretion when handling personal information.
• Collaborating with team members, supporting the team’s overall objectives.
• Conducting research, assisting in the continuous improvement of the process.
• Supporting the preparation of reports and documentation for decision-making purposes, enhancing efficiency.

Temporary Academic Administrator Rewards

• Competitive hourly rate of £15 per hour plus holiday pay.
• Weekly pay through the Allen Associates payroll system.
• Opportunity to gain experience within a pioneering organisation.
• Opportunity to work with cutting-edge technology and research projects.

The Company

Our client is a rapidly expanding and visionary organisation.

Temporary Academic Administrator Experience Essentials

• Proven administration experience in fast-paced team environments, handling high-volume workloads.
• Exposure in an academic setting.
• Exceptional organisational skills with great attention to detail.
• Experience using Airtable and Salesforce.
• Technically proficient with strong MS Office skills, confident in learning new systems.
• Excellent written and spoken English, with a confident phone manner.
• Ability to handle sensitive data with discretion and understanding of legal requirements.
• Flexibility to work some evenings and weekends during busy periods.

Location

This role is office-based; parking is available on site. Candidates should be prepared to undertake an enhanced DBS check if offered the role, which the employer will organise as part of the onboarding process.