Administrator

VWA (Victoria Wall Associates); City Of London; On-site; GBP 21,000 - 23,000; Part time

Job summary

Victoria Wall Associates' client in central London is seeking a Temporary Music Administrator to support the Music Department Manager with day-to-day activities. ASAP start for a period to 15 November 2026, with potential extension to 9 December 2026.

The role is term-time only and on-site, paying c.£15 per hour plus holiday pay. A hands-on, organised individual will manage admin tasks, minutes, publications, and events.

Qualifications

• Some basic administrative experience is essential.
• Music experience is not essential, but candidates should be switched on and keen to learn.
• Strong organisational skills and excellent attention to detail.
• Confident communicator, comfortable liaising with staff, pupils, parents and external suppliers.
• Ability to manage a varied workload and juggle multiple priorities.
• Positive, proactive attitude and happy to get stuck in.

Responsibilities

• Providing general administrative support to the Music Department Manager
• Taking and publishing minutes from the weekly departmental meeting, and managing the Music Library
• Responding to departmental enquiries, including phone calls and a shared inbox
• Supporting the events diary and liaising with other departments on event planning and logistics
• Creating publications, such as handbooks, timetables, rehearsal schedules and concert programmes
• Coordinating instrumental ensembles, including maintaining the music database and attendance records
• Supporting the organisation of concerts and events, both in-house and at external venues
• Coordinating music exams
• Acting as first point of contact for the Choral Society

Skills

Administrative experience

Organisational skills

Attention to detail

Communication

Job description

Temporary Music Administrator
c.£15p/h + holiday pay
ASAP start until 15th Nov. (potential extension to 9th Dec.)
Office based - central London
7-MAW/LW

About the Client:

One of VWA's clients, a leading school in central London, is looking for a Music Administrator to join their Music Department on a temporary basis, covering a leave of absence. This is a great opportunity for someone with some basic admin experience to get stuck into a busy, varied role.

About the Role:

This is a hands-on administrative role supporting the Music Department Manager and the wider department with the day-to-day running of a busy and varied music programme. Previous experience in a music setting is not essential - the client is simply looking for someone switched on, organised and happy to get stuck in.

The responsibilities will include (but are not limited to):

• Providing general administrative support to the Music Department Manager
• Taking and publishing minutes from the weekly departmental meeting, and managing the Music Library
• Responding to departmental enquiries, including phone calls and a shared inbox
• Supporting the events diary and liaising with other departments on event planning and logistics
• Creating publications, such as handbooks, timetables, rehearsal schedules and concert programmes
• Coordinating instrumental ensembles, including maintaining the music database and attendance records
• Supporting the organisation of concerts and events, both in-house and at external venues
• Coordinating music exams
• Acting as first point of contact for the Choral Society

Candidate Specification:

• Some basic administrative experience essential
• Music experience is not essential, but candidates should be switched on and keen to learn
• Strong organisational skills and excellent attention to detail
• Confident communicator, comfortable liaising with staff, pupils, parents and external suppliers
• Ability to manage a varied workload and juggle multiple priorities
• Positive, proactive attitude and happy to get stuck in

Additional Information:

• This is a temporary role with an ASAP start, running until 15th November 2026, with the possibility of extension to the end of term (9th December 2026)
• This is a term-time only role - the successful candidate will not be required during the October half-term (19th - 30th October inclusive)
• Hourly rate of c.£15 + holiday pay
• Fully on-site, based in central London