Administrator (Part-time)

Confidential; Ballymena; On-site; GBP 30,307,000 - 34,440,000; Part time

Benefits offered by this job

Immediate start

Public sector experience

Part-time hours

Temporary assignment

Job summary

Honeycomb is recruiting on behalf of a large public sector organisation for a part-time Administrator based in Ballymena. The role is 29.6 hours per week, Monday to Friday, and temporary until the end of March 2027.

You will provide day-to-day administrative support across departments such as Public Protection, Health & Wellbeing and Environmental Health, dealing with enquiries and maintaining records.

Qualifications

• 5 GCSEs, including English Language and Maths (Grade C or above), or equivalent qualifications.
• A minimum of 1 year's administrative experience in an office environment.
• The ability to use computerised systems effectively.
• Experience working as part of a team to deliver excellent customer service to members of the public or external organisations.
• The ability to work well in a fast-paced environment and deal efficiently with large volumes of work.
• Competent in the use of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide comprehensive administrative support to a variety of teams, including Environmental Health, Animal Welfare, Health and Wellbeing, and Emergency Planning.
• Deal with enquiries by phone and email from members of the public, businesses and other organisations.
• Keep records and databases up to date, including updating case information, recording enquiries and preparing reports and updates.
• Maintain confidential files and information, including investigation records and typing up audio recordings.
• Help organise and support meetings, including arranging meetings with different organisations, taking notes and keeping track of agreed actions.
• Support staff with reports, returns and registers, and help maintain effective administrative systems.
• Deal with payments and basic financial tasks, including taking cash, cheque and card payments, managing petty cash and recording spending.
• Support purchasing and stock control, including purchase orders, quotations and inventory checks.

Skills

Customer service

Administrative support

Organisational skills

Communication

Education

GCSEs including English Language and Maths

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Honeycomb is delighted to be working with a large public sector organisation to recruit a temporary Administrator. Based in Ballymena, this is an excellent opportunity to join a well-established organisation. The position is part-time (29.6 hours per week), Monday to Friday, and temporary until the end of March 2027.

The Company

This is an exciting opportunity to join a well-established public sector organisation, offering part-time hours (29.6 hours per week), Monday to Friday.

The Role

As an Administrator, you will provide day-to-day administrative support across a number of departments, including Public Protection, Health & Wellbeing and Environmental Health. This is a varied, fast-paced position that requires someone who is customer-focused, proactive, organised and confident when dealing with a range of people.

Key Responsibilities

• Provide comprehensive administrative support to a variety of teams, including Environmental Health, Animal Welfare, Health and Wellbeing, and Emergency Planning.
• Deal with enquiries by phone and email from members of the public, businesses and other organisations.
• Keep records and databases up to date, including updating case information, recording enquiries and preparing reports and updates.
• Maintain confidential files and information, including investigation records and typing up audio recordings.
• Help organise and support meetings, including arranging meetings with different organisations, taking notes and keeping track of agreed actions.
• Support staff with reports, returns and registers, and help maintain effective administrative systems.
• Deal with payments and basic financial tasks, including taking cash, cheque and card payments, managing petty cash and recording spending.
• Support purchasing and stock control, including purchase orders, quotations and inventory checks.

The Person

The successful candidate will have a strong background in customer service and administration, with excellent communication and organisational skills. You will be available for an immediate start and meet the following essential criteria:

Essential Criteria

• 5 GCSEs, including English Language and Maths (Grade C or above), or equivalent qualifications.
• A minimum of 1 year's administrative experience in an office environment.
• The ability to use computerised systems effectively.
• Experience working as part of a team to deliver excellent customer service to members of the public or external organisations.
• The ability to work well in a fast-paced environment and deal efficiently with large volumes of work.
• Competent in the use of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Package & Benefits

• Immediate start available
• £15.31 per hour
• 29.6 hours per week
• Monday to Friday
• Temporary until the end of March 2027
• Opportunity to gain valuable experience within a well-established public sector organisation

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.