Administrator (Part-time)

Honeycomb; Ballymena; On-site; GBP 18,000 - 25,000; Part time

Benefits offered by this job

Immediate start available

£15.31 per hour

29.6 hours per week

Monday to Friday

Temporary until end of March 2027

Experience in public sector

Job summary

Honeycomb is recruiting an Administrator for a large public sector organisation in Ballymena. This part-time role (29.6 hours per week, Monday to Friday) is temporary until the end of March 2027 and offers an immediate start.

You will provide day-to-day admin support across departments such as Public Protection, Health & Wellbeing and Environmental Health, handling enquiries, updating records, and assisting with meetings and reports.

Qualifications

• 5 GCSEs including English Language and Maths (Grade C or above) or equivalent.
• A minimum of 1 year's administrative experience in an office environment.
• Ability to use computerised systems effectively.
• Experience working in a team to deliver excellent customer service.
• Ability to work in a fast-paced environment and handle large volumes of work.
• Competent in MS Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to multiple teams (Environmental Health, Animal Welfare, Health & Wellbeing, Emergency Planning).
• Handle enquiries by phone and email from the public, businesses and organisations.
• Keep records/databases up to date and prepare reports.
• Maintain confidential files and investigation records; transcribe audio recordings.
• Organise and support meetings with different organisations and track actions.
• Support staff with reports, returns and registers; maintain administrative systems.
• Deal with payments and basic financial tasks (cash, cheque, card, petty cash).
• Assist with purchasing/stock control (POs, quotations, inventory).

Skills

Customer service

Administration

Communication

Organisational skills

Teamwork

Education

GCSEs incl English & Maths

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Honeycomb is delighted to be working with a large public sector organisation to recruit a temporary Administrator. Based in Ballymena, this is an excellent opportunity to join a well-established organisation. The position is part-time (29.6 hours per week), Monday to Friday, and temporary until the end of March 2027.

The Company

This is an exciting opportunity to join a well-established public sector organisation, offering part-time hours (29.6 hours per week), Monday to Friday.

The Role

As an Administrator, you will provide day-to-day administrative support across a number of departments, including Public Protection, Health & Wellbeing and Environmental Health. This is a varied, fast-paced position that requires someone who is customer-focused, proactive, organised and confident when dealing with a range of people.

Key Responsibilities

• Provide comprehensive administrative support to a variety of teams, including Environmental Health, Animal Welfare, Health and Wellbeing, and Emergency Planning.
• Deal with enquiries by phone and email from members of the public, businesses and other organisations.
• Keep records and databases up to date, including updating case information, recording enquiries and preparing reports and updates.
• Maintain confidential files and information, including investigation records and typing up audio recordings.
• Help organise and support meetings, including arranging meetings with different organisations, taking notes and keeping track of agreed actions.
• Support staff with reports, returns and registers, and help maintain effective administrative systems.
• Deal with payments and basic financial tasks, including taking cash, cheque and card payments, managing petty cash and recording spending.
• Support purchasing and stock control, including purchase orders, quotations and inventory checks.

The Person

The successful candidate will have a strong background in customer service and administration, with excellent communication and organisational skills. You will be available for an immediate start and meet the following essential criteria:

Essential Criteria

• 5 GCSEs, including English Language and Maths (Grade C or above), or equivalent qualifications.
• A minimum of 1 year's administrative experience in an office environment.
• The ability to use computerised systems effectively.
• Experience working as part of a team to deliver excellent customer service to members of the public or external organisations.
• The ability to work well in a fast-paced environment and deal efficiently with large volumes of work.
• Competent in the use of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

Package & Benefits

• Immediate start available
• £15.31 per hour
• 29.6 hours per week
• Monday to Friday
• Temporary until the end of March 2027
• Opportunity to gain valuable experience within a well-established public sector organisation

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.