Administrator (Facilities Management and Goods In)

University of Southampton; Eastleigh; On-site; GBP 25,000 - 30,000; Full time

Job summary

A UK university in Eastleigh is seeking a full-time Building 85 Facilities/Goods in Administrator to support efficient building operations. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to manage their workload effectively. This role does not support hybrid working and offers benefits such as generous holiday allowance, a pension scheme, and subsidised facilities.

Benefits

Generous holiday allowance

University pension scheme

Subsidised health & fitness facilities

Qualifications

• Previous experience of providing effective and efficient administrative support.
• Proven track record in identifying and resolving critical issues.
• Excellent verbal and written communication skills.

Responsibilities

• Support the operational running of the building and contribute to promoting a positive health & safety culture.
• Provide cover for goods in and support ordering services.
• Liaise with colleagues across the university to report building issues and coordinate repairs.

Skills

Administrative support

Problem-solving

Communication skills

Interpersonal skills

Time management

IT skills

Numeracy

Job description

Overview

The Institute for Life Sciences Building 85's iconic design was built in 2010. It provides key infrastructure to multiple faculties at the University of Southampton, including research and teaching laboratories. You are invited to apply for the full-time post of Building 85 Facilities/Goods in Administrator to provide support for the occupants of the Institute of Life Sciences Building 85. We are seeking to appoint a customer-orientated, enthusiastic, flexible and organised person to carry out and provide support to help ensure efficient delivery of building facilities and ordering services. The position is part of the Faculty Operating Service and reports to the Facilities Manager (B85).

Responsibilities

• You will work closely with the facilities manager to support the operational running of the building and contribute to promoting a positive health & safety culture.
• You will provide cover for goods in and work closely with the goods in administrator to support ordering services and goods in yard management.
• You will liaise with colleagues across the university and external persons in the reporting of building issues and coordinating repairs.

Requirements (Qualifications)

• Previous experience of providing effective and efficient administrative support
• Proven track record in identifying and resolving critical issues
• Excellent verbal and written communication skills
• Good inter-personal skills to build effective and credible working relationships within the team as well as internal and external stakeholders
• Excellent time management and organisational skills to manage your own workload effectively to meet business requirements
• Good numeracy and IT skills to ensure excellent attention to detail and maintaining accurate records
• Willingness to carry out some manual handling and physically active tasks

Working pattern and visa information

The successful candidate will be expected to work 36 hours per week. This role does not support hybrid working.

The university is committed to equality, diversity and inclusion and welcomes applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority ethnic communities, people who identify as LGBTQ+, and people with disabilities.

Benefits

The university supports a flexible approach to work and provides additional benefits such as a generous holiday allowance, access to a university pension scheme, subsidised health & fitness facilities and a range of discounts.

Equality, diversity and inclusion

The university is proactive in fostering a culture of inclusion, respect and equality of opportunity. We select candidates on the basis of merit and ability and aspire to thrive in the diversity of our workforce.

How to apply and contact

For an informal discussion about this role, please contact Claire King at [e-mail]. This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk. Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on [phone] or [e-mail] quoting the job number.