Administrator Estates & Facilities - Kent and Medway ICS Only

Maidstone and Tunbridge Wells NHS Trust; Maidstone; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading NHS Trust in the UK is seeking an innovative individual to join their estates department. This role involves supporting varied administrative tasks, including minute taking, data analysis, and documentation preparation. The successful candidate will work with sensitive data and play a key role in ensuring effective organizational processes. As part of a flexible working environment, this position offers at least 27 days of leave and NHS pension benefits.

Benefits

27 days annual leave

NHS Pension Scheme

Blue Light card eligibility

Flexible working arrangements

Qualifications

• Experience in minute taking across various specialties.
• Ability to analyze and interpret data using spreadsheets.
• Proficiency in preparing presentations and reports.

Responsibilities

• Assist with setting up and organizing filing systems.
• Deal with complex and confidential data.
• Produce contract specifications as required.

Skills

Minute taking

Data analysis and interpretation

Documentation preparation

Organizational skills

Handling sensitive data

Job description

A Vacancy at Maidstone and Tunbridge Wells NHS Trust.

The Estates department is seeking a forward thinking and innovative individual that embraces improvement and change to assist with the transformation of its operation. This role is part of a wider administrative team that provides support to estates (hard services, capital projects, governance and decontamination) and therefore will have a very varied remit.

Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway ICs.

Responsibilities

• Skilled minute taking across a variety of specialities
• Setting up and maintaining spreadsheets which will include anyalising and interpretation of data
• Preparing documentation for presentations, slides, reports writting, including using various methods of showing data
• Assisting with order enquires and contract information
• Setting up organisation of filing systems using document control processes and maintain these systems effectively
• Dealing with complex sensitive and confidential data
• Production of contract specifications

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.

We are a large acute hospital trust in south‑east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day‑care beds, diagnostic services (X‑ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working? We are a flexible working‑friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Benefits

• At least 27 days of annual leave plus public/bank holidays (pro‑rata for part‑time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits.
• Blue Light card eligibility.
• And more, additional benefits can be found in the benefits documents below.

We’ve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at a Standard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

This advert closes on Wednesday 31 Dec 2025.