Administrator Estates & Facilities - Kent and Medway ICS Only

NHS; Maidstone; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare trust in Maidstone is looking for a forward-thinking Administrator for its Estates department. This role involves taking minutes, managing documentation, and assisting with data analysis. The ideal candidate has strong communication skills, attention to detail, and experience with Microsoft Office. Candidates should have relevant qualifications such as A Levels or equivalent experience. The position offers a salary range of £27,485 to £30,162 per annum pro rata and a comprehensive benefits package.

Benefits

At least 27 days of annual leave

Membership in the NHS Pension Scheme

Blue Light card eligibility

Comprehensive benefits package

Qualifications

• Proven ability to communicate effectively, both orally and in writing.
• Experience producing high-quality, well-presented documentation.
• Ability to analyze complex information and identify key points.
• Strong organizational and prioritization skills.
• High accuracy and attention to detail.
• Creative and lateral thinker.
• Capable of working independently and managing workload.
• Skilled in MS Office suite and IT applications.

Responsibilities

• Assist with the transformation of estates operations.
• Take minutes for various meetings.
• Set up and maintain spreadsheets for data analysis.
• Prepare documentation for reports and presentations.
• Manage filing systems efficiently.

Skills

Communication skills

High-quality documentation

Analytical skills

Organisational skills

Attention to detail

Creative thinking

MS Office proficiency

IT application proficiency

Learning eagerness

Education

A Level's or relevant experience

European Computer Driving Licence (EDCL)

Tools

MS Word

MS PowerPoint

MS Excel

Document Management Systems

Job description

Administrator Estates & Facilities - Kent and Medway ICS Only

The Estates department is seeking a forward thinking and innovative individual that embraces improvement and change to assist with the transformation of its operation. This role is part of a wider administrative team that provides support to estates (hard services, capital projects, governance and decontamination) and therefore will have a very varied remit.

Main duties of the job

The duties will include

• Skilled minute taking across a variety of specialities
• setting up and maintaining spreadsheets which will include anyalising and interpretation of data
• preparing documentation for presentations, slides, reports writting, including using various methods of showing data
• assisting with order enquires and contract information
• setting up organisation of filing systems using document control processes and maintain these systems effectively
• dealing with complex sensitive and confidential data
• production of contract specifications

"Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway ICS

About us

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day‑care beds, diagnostic services (X‑ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working? We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro-rata for part‑time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Job responsibilities

Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at a Standard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Person Specification

Skills

• Ability to communicate clearly and effectively, orally and in writing
• Ability to produce high quality documentation that is well presented, relevant, accurate and succinct
• Analytical skills; being able to identify key points from large amounts of complex information
• Excellent organisational and prioritisation skills
• A high degree of accuracy and attention for detail
• Creative and lateral thinking abilities
• Ability to anticipate requirements, work on own initiative and organise own workload without supervision
• Skilled in the use of the MS Office suite, specifically Outlook, Excel, and other standard Windows applications;
• Ability to use a range of IT applications to create reports
• Familiarity with document management systems
• An eagerness to learn new skills, technologies and to undertake training as appropriate

Experience/Knowledge

• Advanced knowledge of Word, PowerPoint and Excel
• Experienced Minute Taker
• Evidence of previous posts held of a similar level, ideally within the NHS but not exclusively.
• Knowledge/Experience in Facilities Management (preferably hard services/estates)

Qualifications

• A Level's or relevant experience
• European Computer Driving Licence (EDCL Qualification)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a year per annum pro rata