Administrator/Coordinator

Confidential; Basingstoke; Hybrid; GBP 17,000 - 22,000; Part time

Job summary

Confidential in Basingstoke is seeking an Administrator/Coordinator to support a fast-paced service team. The role involves scheduling safety checks, raising and managing service work orders, and ensuring bookings are accurately costed and processed.

You will liaise with customers by phone, coordinate with third-party providers, and maintain diaries and visits. Proficiency in Microsoft Office is required, and strong organizational skills are essential.

Qualifications

• Experience in an office or administrative environment.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).

Responsibilities

• Assist with booking in safety checks.
• Create and manage service work orders.
• Cost and close bookings within deadlines.
• Telephone bookings with customers.
• Coordinate with suppliers and clients.
• Coordinate diaries and site visits.
• Process POs and data in Excel.
• Generate regular reports.
• Answer calls and Teams inquiries professionally.
• Perform general admin tasks.

Skills

Multitasking

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Administrator/ Coordinator
Location: Basingstoke (Hybrid option of 1 day a week from home available)
Salary: £13.50 per hour
Hours: Full-time, Monday to Friday
Contract Type: This is a temporary assignment for 12 weeks, with possibility to remain further.

About the Role

We are seeking a proactive and detail oriented Administrator/Coordinator to join a specialist team based in Basingstoke. This is an excellent opportunity for someone who thrives in a fast-paced environment.

Key Responsibilities:

• To work within the service team assisting with booking in safety checks
• Raise and manage internal and external work orders for servicing
• Ensure that the bookings are costed, closed, and processed accurately and within set timeframes
• Liaise with customers via the telephone to book in service visits
• Liaise with third party providers and clients to schedule in work to be completed
• Co-ordinate diaries and visits
• Process purchase orders and data using excel
• Generate regular reports
• Respond to telephone and Microsoft Teams enquiries in a professional manner
• Carry out general administrative tasks

The ideal Administrator/Coordinator will have/be

• Experience in an office or administrative environment
• Proficiency in Microsoft Office (Outlook, Word, Excel
• be well organised an able to multitask
• Be a good communicator
• Be available and happy to commit asap