Administrator

Wallace Hind Selection LTD; Northampton; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

23 days annual leave plus bank holiday

Birthday off

Free parking

Mobile phone plan available

Bonus subject to personal and business

Job summary

Wallace Hind Selection LTD is seeking an experienced Administrator to join as an Operations Coordinator in Milton Keynes. You will support the wider business, liaise with engineers and contractors, and handle data entry across multiple systems while acting as a key point of contact for long-standing clients.

Ideal candidates bring attention to detail and experience in busy office environments, with flexibility for initial office-based work and a future hybrid arrangement after probation.

Qualifications

• Experience in busy office environments with strong attention to detail.
• Proven ability to manage data entry across multiple systems.
• Experience liaising with engineers, contractors and clients is desirable.

Responsibilities

• Take maintenance calls and queries from tenants, clients and contractors.
• Log and coordinate maintenance jobs from start to finish.
• Raise purchase orders and process invoices.
• Keep job records and documentation accurate and up to date.
• Chase outstanding jobs and ensure timely completion.

Skills

Attention to detail

Data entry

Communication

Tools

MS Office

Job description

We are a well-established and growing organisation with nearly 30 years of success. Based in the Milton Keynes area, we're seeking an experienced Administrator to step into an Operations Co-ordinator role. With excellent attention to detail and some project exposure, you'll thrive in a fast-paced environment where no two days are ever the same.

BASIC SALARY:

up to £30,000

BENEFITS:

• 23 days annual leave plus bank holidays
• Birthday off
• Free parking
• Mobile phone plan available
• Bonus subject to personal and business performance

LOCATION:

Initially an office based role in Milton Keynes, with the opportunity to move to a hybrid model after your probationary period.

COMMUTABLE LOCATIONS:

Milton Keynes, Stony Stratford, Newport Pagnell, Bletchley, Leighton Buzzard, Buckingham, Towcester, Olney, Northampton, Brackley, Daventry, Aylesbury

JOB DESCRIPTION: Administrator, Operations Coordinator, Office Manager - facilities management, operations management, estates management, building services

As our Administrator / Operations Coordinator, you will support the wider business and contribute to all operational functions, ensuring our clients consistently receive a best-in-class service. Liaising with engineers, tradespeople and external contractors, your responsibilities will be varied and may range from accurate data entry across multiple systems to acting as a key point of contact and representative of our business with long-standing clients. Additional key elements of the role include:

KEY RESPONSIBILITIES: Administrator, Operations Coordinator, Office Manager - facilities management, operations management, estates management, building services

• Taking maintenance calls and dealing with queries from tenants, clients and contractors
• Logging and coordinating maintenance jobs from start to finish
• Prioritising reactive maintenance requests and making sure the right person is sent to the job
• Obtaining quotations and arranging works
• Raising purchase orders and processing invoices
• Keeping job records, systems and documentation accurate and up to date
• Chasing outstanding jobs and making sure work is completed within agreed timescales

PERSON SPECIFICATION: Administrator, Operations Coordinator, Office Manager - facilities management, operations management, estates management, building services

Above all, we value personality and attitude over specific product or industry experience. We are a small, close-knit team that places integrity, commitment, and a strong work ethic at the heart of everything we do. That said, you will ideally be an experienced Administrator or Co-ordinator who is comfortable getting involved across all aspects of business administration and enjoys being part of a hands-on, collaborative environment.

• We would be delighted to receive applications from professionals with experience of working in a busy office environment where attention to detail and adaptability is key to everyday life.
• We would also be keen to receive applications from candidates with experience in facilities, estates management, operations, finance, sales or just a strong and rounded experience in general administration.

THE COMPANY:

We are a facilities and maintenance business providing a range of services to commercial and residential clients.

It is highly likely you will have worked in any of the following roles and/or markets, and worked with the following products and/or services: Administrator, Project Manager, Operations Coordinator, Operations Assistant, Office Manager, PA - HR, Compliance, Facilities Management, Operations Management, Estates Management, Building Services.

embrace diversity, champion equality, and foster inclusion to create a work environment where everyone belongs and thrives.