Administrator

NHS Professionals; Sandford-on-Thames; Hybrid; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Competitive pay rates

24/7 support

Multi locational

My Bank shift portal

Training and development

Holiday accrual

Pension scheme

Job summary

NHS Professionals in Oxfordshire is seeking an Administrator to provide administrative support within a Mental Health Service, based at White Building, Littlemore Mental Health Centre, Sandford Rd, Littlemore. Initial 4 weeks in the office followed by hybrid working options.

The role involves handling calls, data entry, visitor reception, and ensuring accurate records across systems, with training and development opportunities and a supportive NHS environment.

Qualifications

• GCSE English and Maths or equivalent NVQ Level 3 Business Admin.
• Intermediate knowledge of IT systems and software such as Outlook, Word, Excel, PowerPoint and Access.
• Clear communicator with professional telephone manner.

Responsibilities

• Carrying out a wide range of general administrative duties including answering and directing calls, printing, filing, scanning and document management.
• Welcoming visitors and providing a friendly first point of contact for the office.
• Supporting office administrators to ensure efficient service delivery and data accuracy across systems.
• Enter and maintain patient data and records across electronic systems.
• Prepare and submit correspondence and information to external agencies, ensuring confidentiality.

Skills

Clear communicator

Education

GCSE English and Maths or NVQ Level 3 Business Admin

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Job Title: Administrator

Location: White Building, Littlemore Mental Health Centre, Sandford Rd, Littlemore, OX4 4XN - 4 weeks training in the office then hybrid working options can be discussed

Hours: 37.5 hours per week Monday – Friday 8.00am – 4.00pm / 9.00am – 5.00pm

Trust: Oxford Health NHS Foundation Trust

Role type: Temporary for 6 months with possibility of extension

Role details

Providing administrative support within a Mental Health Service.

Duties & responsibilities

• Carrying out a wide range of general administrative duties, including answering and directing telephone calls, printing, filing, scanning, and document management.
• Welcoming and assisting visitors, providing a professional and friendly first point of contact for the office.
• Supporting office administrators with a variety of administrative tasks to ensure the efficient running of the service.
• Enter and maintain accurate data across electronic systems, including updating patient records and databases.
• Assist with the preparation, organisation, and validation of data and reports.
• Save organise and maintain reports and documentation in line with organisational procedures.
• Prepare and submit correspondence and information to external agencies and partner organisations, ensuring accuracy and confidentiality.

You’ll learn the following whilst working at the trust

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience

• Good standard of education; GCSE English and Maths or equivalent NVQ Level 3 Business Admin
• Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access
• Clear communicator

As a member of NHS Professionals, you have fantastic benefits

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

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