Administrator

IDA Recruitment Ltd; Oxford; On-site; GBP 1,000 - 25,000; Full time

Job summary

A renowned law firm is seeking an Office Administrator in Oxford to provide comprehensive administrative support to the firm's Partners. This temporary position may convert to permanent after 2-3 months. You will handle a variety of tasks, including managing diaries, supporting events, and ensuring the office operates smoothly. The role offers a temporary pay of £12.21 per hour plus holiday pay, transitioning to a permanent salary of £25,000. Stability and long-term commitment are essential.

Qualifications

• Experience in administrative support or office management.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Support Partners with administrative and secretarial tasks.
• Manage the filing cabinet and office supplies.
• Handle all aspects of event planning and marketing support.

Skills

Administrative support

Secretarial duties

Diary management

Communication skills

Event coordination

Job description

A renowned Reading-based law firm is looking for an Office Administrator to perform office support and PA to Partners of the firm, as well as to provide events admin support when required.
The Office Administrator role starts as a temporary role for 2-3 months before turning into a permanent role. An immediate start is available.
Temporary pay is 12.21 plus holiday pay, TOTAL 13.68 per hour. The permanent role pays 25,000.
The working hours for this Office Administrator role are 37.5 hours per week based on a 7.5-hour shift pattern Monday to Friday. The core hours of the business are 9am -5.30 pm; anything outside of those hours is subject to events taking place and requiring all hands on deck. This is a permanent role and we are looking for candidates who offer stability and longevity.

Office Administrator duties:

• Supporting the Partners of the firm with administrative and secretarial duties
• Supporting the Partners of the firm with typing letters, managing diaries
• Managing the filing cabinet, ordering office supplies
• Coding and reconciling all invoices
• Dealing with couriers, receiving and distributing post, dealing with contractor
• Events and marketing support
• Supporting the office with any admin tasks
• Answering the phone to company standard, transferring the call, and taking messages
• To greet all clients on arrival and assist them in a courteous & helpful manner
• Manage the Outlook diary
• To assist the marketing team with in-house client events
• Order all lunches, breakfasts & dinners when required
• Ordering all stock and completing monthly stocktake
• Monitor and maintain all internal meeting rooms to a high standard
• Setting up conference calls
• Assist with all travel/hotel booking for internal clients