Administrator

Morgan Jones Recruitment Consultants; Maidstone; On-site; GBP 15,000 - 22,000; Full time

Job summary

Morgan Jones Recruitment Consultants is seeking an experienced Administrator to support operations in Maidstone. The role focuses on processing customer and supplier orders, matching orders, and maintaining accurate records using Sage, with a busy, detail‑oriented workload.

The ideal candidate has construction/trade industry experience, strong Microsoft Office skills and the ability to prioritise and work independently in a fast-paced environment.

Qualifications

• Experience within construction, trade, building supplies, engineering or similar.
• Hands-on experience with order processing and matching orders.
• Previous experience using Sage software.
• Good Microsoft Word and general Microsoft Office skills.
• Strong attention to detail and accuracy.
• Excellent organisational and communication skills.
• Ability to manage a busy workload and prioritise effectively.
• Proactive approach and confidence to work independently.

Responsibilities

• Process customer and supplier orders accurately onto Sage.
• Match orders against relevant paperwork and ensure details are correct.
• Check purchase orders, delivery notes and invoices for discrepancies.
• Raise and process orders and maintain accurate records.
• Update customer and supplier information on internal systems.
• Liaise with suppliers, customers and internal departments regarding orders and deliveries.
• Monitor outstanding orders and follow up where necessary.
• Handle general administrative duties and support the wider team.
• Manage incoming calls and emails professionally.
• Ensure all order documentation is filed and maintained correctly.

Skills

Order processing

Matching orders

Attention to detail

Organisation

Communication

Prioritisation

Independent working

Education

Experience in construction/trade industry

Tools

Sage

Microsoft Office

Job description

Administrator

Location: Maidstone

Salary: £13.50

Hours: Full-Time, 8am till 5pm, with 1-hour unpaid lunch

Contract: Temporary until December, with the potential of Temporary - Permanent

Start Date: ASAP

We are currently recruiting for an experienced Administrator on behalf of an established business within the construction and trade sector.

This is an excellent opportunity for someone with previous experience working within a similar industry, who is confident handling order processing, matching orders and providing day-to-day administrative support.

We are looking for someone who understands the importance of accuracy, organisation and keeping orders and paperwork moving efficiently. Previous experience using Sage is highly desirable.

The Role

• Processing customer and supplier orders accurately onto Sage.
• Matching orders against relevant paperwork and ensuring details are correct.
• Checking purchase orders, delivery notes and invoices for discrepancies.
• Raising and processing orders and maintaining accurate records.
• Updating customer and supplier information on internal systems.
• Liaising with suppliers, customers and internal departments regarding orders and deliveries.
• Monitoring outstanding orders and following up where necessary.
• Handling general administrative duties and supporting the wider team.
• Managing incoming calls and emails professionally.
• Ensuring all order documentation is filed and maintained correctly.

About You

• Previous administration experience within construction, trade, building supplies, engineering or a similar industry.
• Hands-on experience with order processing and matching orders.
• Previous experience using Sage software.
• Good Microsoft Word and general Microsoft Office skills.
• Strong attention to detail and accuracy.
• Excellent organisational and communication skills.
• The ability to manage a busy workload and prioritise effectively.
• A proactive approach and the confidence to work independently.

Morgan Jones is committed to creating a diverse and inclusive environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.