Administrator

Masstemps Ltd; Wolverhampton; On-site; GBP 18,000 - 24,000; Full time

Job summary

Masstemps Ltd. is seeking an experienced Administrator to join a busy manufacturing environment near Wolverhampton. The role involves processing orders, invoices, stock records, and maintaining Sage-based records across production and purchasing teams.

You will handle customer and supplier enquiries, manage documentation, and support stock control and reporting. Strong data entry, Excel and MS Office skills are essential for timely, accurate admin support.

Qualifications

• Strong data entry skills with accuracy and speed.
• Excellent organisational skills and ability to manage multiple tasks.
• Strong communication skills with internal teams and external contacts.
• Proven attention to detail and error-free record keeping.

Responsibilities

• Use Sage accounting and business management software to process and maintain accurate company records.
• Enter and process sales orders, purchase orders and supplier invoices.
• Raise sales invoices, delivery notes and order acknowledgements as required.
• Update customer and supplier records, ensuring all information is accurate and up to date.
• Process goods-in documentation and assist with recording stock movements.
• Liaise with production, purchasing, warehouse and sales teams to ensure orders are processed efficiently.
• Monitor order progress and update Sage with relevant production, delivery and stock information.
• Assist with stock control, checking system records against physical stock where required.
• Maintain accurate spreadsheets, databases and general administrative records.
• Handle customer and supplier enquiries by telephone and email.
• Support the preparation of reports relating to sales, purchasing, stock levels and production.
• File and maintain paperwork, including delivery notes, invoices and manufacturing documentation.
• Ensure all administrative tasks are completed accurately and within required deadlines.

Skills

Data entry

Organisational skills

Communication

Attention to detail

Tools

Sage software

Excel

Outlook

Word

Job description

Masstemps is currently recruiting for an experienced

Administrator to join a well-established and busy manufacturing company based near the

THE ROLE

• Use Sage accounting and business management software to process and maintain accurate company records.
• Enter and process sales orders, purchase orders and supplier invoices.
• Raise sales invoices, delivery notes and order acknowledgements as required.
• Update customer and supplier records, ensuring all information is accurate and up to date.
• Process goods-in documentation and assist with recording stock movements.
• Liaise with production, purchasing, warehouse and sales teams to ensure orders are processed efficiently.
• Monitor order progress and update Sage with relevant production, delivery and stock information.
• Assist with stock control, checking system records against physical stock where required.
• Maintain accurate spreadsheets, databases and general administrative records.
• Handle customer and supplier enquiries by telephone and email.
• Support the preparation of reports relating to sales, purchasing, stock levels and production.
• File and maintain paperwork, including delivery notes, invoices and manufacturing documentation.
• Ensure all administrative tasks are completed accurately and within required deadlines.

ABOUT YOU

• Previous experience working in an administrative role within a manufacturing or engineering environment.
• Practical experience using Sage software for order processing, invoicing, purchasing or stock control.
• Experience processing sales orders, purchase orders, invoices and delivery documentation.
• Good understanding of manufacturing processes, stock movements and production paperwork.
• Confident using Microsoft Office, particularly Excel, Outlook and Word.
• Strong data entry skills with excellent attention to detail and accuracy.
• Good organisational skills with the ability to manage multiple tasks and meet deadlines.
• Confident communicating with customers, suppliers and internal departments.
• Ability to maintain accurate records and handle confidential business information.
• A proactive approach to problem-solving and the ability to work independently as well as part of a team.

HOURS OF WORK

Monday to Friday

07:30am – 16:30pm