Part-time Operations & Procurement Administrator

KHR - Recruitment Specialists; Marden; On-site; GBP 27,000 - 30,000; Part time

Job summary

KHR - Recruitment Specialists is seeking a Part-time Operations & Procurement Administrator to support customer orders, purchasing, supplier relationships and logistics from its Marden office in Kent.

Working in a job-share arrangement, the role focuses on sourcing, processing and delivering products efficiently while delivering excellent customer service and administrative support. Start ASAP.

Qualifications

• Experience in operations, procurement, admin or supply chain coordination.
• Strong organisational and communication skills.
• Ability to manage multiple priorities and work under pressure.
• Proficiency with Microsoft 365.
• Experience with CRM, order management and accounting software.

Responsibilities

• Process customer orders from receipt through to delivery.
• Raise purchase orders and coordinate with suppliers on lead times, stock availability and quotations.
• Manage delivery schedules with suppliers, warehouse partners and couriers.
• Track orders, resolve delivery issues and support fulfilment activities.
• Respond to customer enquiries and provide order updates.
• Prepare quotations and maintain accurate records.
• Keep CRM and order management systems up to date.
• Support general administration and continuous process improvements.

Skills

Operations

Procurement

Customer service

Administration

Supply chain coordination

Tools

Microsoft 365

CRM

Order management software

Accounting software

Job description

Part-time Operations & Procurement Administrator

Location: Marden, Kent (Office-Based)

Hours: 3-4 Days per Week (22.5-30 Hours)

Salary: Full-Time Equivalent £27,000 – £30,000

Start Date: ASAP

We are seeking an organised and proactive Operations & Procurement Administrator to support the smooth running of customer orders, purchasing, supplier relationships and logistics. Working as part of a job-share arrangement, you will help ensure products are sourced, processed and delivered efficiently while providing excellent customer and administrative support.

Key Responsibilities

• Process customer orders from receipt through to delivery.


• Raise purchase orders and coordinate with suppliers on lead times, stock availability and quotations.


• Manage delivery schedules with suppliers, warehouse partners and couriers.


• Track orders, resolve delivery issues and support fulfilment activities.


• Respond to customer enquiries and provide order updates.


• Prepare quotations and maintain accurate customer, supplier and order records.


• Keep CRM and order management systems up to date.


• Support general administration and continuous process improvements.

Qualifications / Requirements

• Experience in operations, procurement, customer service, administration or supply chain coordination.


• Strong organisational and communication skills.


• Ability to manage multiple priorities and work accurately under pressure.


• Proficiency in Microsoft 365 applications.


• Experience using CRM, order management and accounting software.


• Proactive approach with strong attention to detail.


• Experience within manufacturing, distribution, logistics or technical environments.


• Warehouse or logistics coordination experience.