Administrator

Morgan Jones Ltd; Maidstone; On-site; GBP 15,000 - 22,000; Full time

Job summary

Morgan Jones Ltd in Maidstone is seeking an Administrator to join our team. The role involves processing customer and supplier orders using Sage, ensuring accuracy, and maintaining records.

You will liaise with suppliers and customers, monitor orders, and handle general admin duties with a professional approach. The position requires prior admin experience in construction or related sectors, strong IT skills, and the ability to manage a busy workload with excellent communication.

Qualifications

• Administration experience in construction or related industry.
• Experience with order processing.
• Experience using Sage software.
• Proficient in MS Word and Microsoft Office.
• Strong attention to detail and accuracy.
• Excellent organisation and communication skills.
• Ability to manage a busy workload and prioritise.
• Proactive and able to work independently.

Responsibilities

• Process customer and supplier orders onto Sage.
• Match orders with relevant paperwork and verify details.
• Check purchase orders, delivery notes and invoices for discrepancies.
• Raise and process orders; maintain accurate records.
• Update customer and supplier information in internal systems.
• Liaise with suppliers, customers and internal departments.
• Monitor outstanding orders and follow up as needed.
• Handle general administrative duties and support the team.
• Manage incoming calls and emails professionally.
• Ensure all order documents are filed and maintained.

Skills

Order processing

Attention to detail

Organisational skills

Communication skills

Independent working

Prioritisation

Proactive

Tools

Sage

MS Word

MS Office

Job description

Administrator

Location: Maidstone, Salary: £13.50, Hours: Full-Time, 8am to 5pm with 1-hour unpaid lunch, Contract: Temporary until December, with potential of Temporary - Permanent, Start Date: ASAP.

The Role

• Processing customer and supplier orders accurately onto Sage.
• Matching orders against relevant paperwork and ensuring details are correct.
• Checking purchase orders, delivery notes and invoices for discrepancies.
• Raising and processing orders and maintaining accurate records.
• Updating customer and supplier information on internal systems.
• Liaising with suppliers, customers and internal departments regarding orders and deliveries.
• Monitoring outstanding orders and following up where necessary.
• Handling general administrative duties and supporting the wider team.
• Managing incoming calls and emails professionally.
• Ensuring all order documentation is filed and maintained correctly.

About You

• Previous administration experience within construction, trade, building supplies, engineering or a similar industry.
• Hands-on experience with order processing and matching orders.
• Previous experience using Sage software.
• Good Microsoft Word and general Microsoft Office skills.
• Strong attention to detail and accuracy.
• Excellent organisational and communication skills.
• The ability to manage a busy workload and prioritise effectively.
• A proactive approach and the confidence to work independently.

Morgan Jones is committed to creating a diverse and inclusive environment and is proud to be an equal-opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Due to the high volume of applicants, we see that if you have not heard back from us within 72 hours, please assume that you have been unsuccessful on this occasion.