Administrator

LLOYD'S REGISTER INTERNATIONAL; Coventry; On-site; GBP 15,000 - 18,000; Part time

Benefits offered by this job

25 days annual leave

Bank holidays

Contributory pension (up to 9%)

Buy and sell holiday

Free life insurance

Cycle2work scheme

Attendance reward

On-site gym access

Job summary

ExtraCare Charitable Trust is seeking an Administrator to join the Head Office team in Coventry. The role focuses on managing the complaints process efficiently and professionally, with coaching to develop into an experienced Complaints Administrator.

The position offers flexible development within a supportive environment. The ideal candidate will have admin or customer service experience, strong attention to detail, and good report-writing skills.

Qualifications

• Experience in administrative or customer service roles.
• High level of attention to detail.
• Ability to gather, analyse information and produce performance reports.
• Excellent verbal and written communication skills.

Responsibilities

• Monitor the corporate complaints inbox; record and triage complaints.
• Coordinate with Head Office and location colleagues to prioritise, categorise and assign complaints.
• Monitor timescales and ensure responses align with the Complaints Policy.
• Escalate when responses are behind schedule or cases are sensitive.
• Maintain accurate records of complaints and outcomes; provide reporting as required.

Skills

Administrative experience

Customer service

Attention to detail

Report writing / analytics

Verbal and written communication

Job description

Current Vacancies

• Coventry, West Midlands, United Kingdom, CV3 2SN
• £16,500 to £16,500 Per Annum
• Permanent * Part time

ExtraCare Charitable Trust are looking for an Administrator!

Are you an experienced Customer Service or Office Administrator looking to develop your career with an award-winning, forward-thinking charity?

We have an exciting opportunity for an Administrator to join our friendly and supportive team based at our Head Office in Coventry. At The ExtraCare Charitable Trust, you'll play a vital role in ensuring our complaints process is managed efficiently and professionally, helping us continuously improve the services we provide.

The ideal candidate will have previous demonstrable experience within a similar role, be flexible, motivated and adaptable to change. We will offer coaching and training to develop you into an experienced Complaints Administrator. If this sounds like you, please read on for more details.

Key Duties

• Monitor the corporate complaints inbox. Record and triage complaints consistently and promptly.
• Liaise with Head Office and location colleagues to ensure that complaints are appropriately prioritised / categorised, recorded, and assigned to an appropriate complaint handler who will lead the complaint review and respond to the complainant.
• Monitor complaints timescales to ensure responses are provided in line with the Complaints Policy.
• Escalate instances where responses are either going over timescale or where the complaint is sensitive and needs careful handling.
• Maintain accurate and complete records of complaints, including their status and outcome.
• Provide accurate, complete and timely complaints reporting as required and assist with the analysis of complaint response data.

About you

• Experience working in an administrative or customer service role.
• High level of attention to detail.
• Ability to gather, analyse information and produce performance reports.
• Excellent verbal and written communication skills.

Desirable

• Experience of administering complaints.
• Experience of proof-reading complaint responses.

Benefits of the role include;

• 25 days annual leave, plus bank holidays
• Contributory pension (up to 9%)
• Buy and sell holiday
• Free life insurance
• Cycle2work scheme
• Attendance reward
• Free use of on-site location gyms

Role Details

• Role: Administrator
• Hours: 22.5 hours per week
• Job type: Permanent/Part-time
• Salary: £16,500pa (pro-rata £27,500 FTE)

ExtraCare strives to create a workplace that fully reflects society. We want our staff to feel empowered to bring their full, authentic selves to work and be part of a safe and supportive community.

• Closing date: Tuesday 15th September 2026
• Proposed Interview Date: Tuesday 22nd September 2026

ExtraCare is committed to making our recruitment practices as fair and inclusive as possible for all. This includes making reasonable adjustments to support candidates throughout the recruitment process.

ExtraCare does not participate in the current "UK Visa Sponsorship" scheme, and we would not be able to facilitate sponsorship.