HR Administrator

Samsic UK; West Midlands; Hybrid; GBP 25,000 - 27,000; Full time

Benefits offered by this job

35 days holiday

Hybrid working

Career development opportunities

Job summary

Samsic UK is seeking a proactive HR Administrator in Coventry with hybrid working options. You will support the employee journey from recruitment through to offboarding, collaborating with Payroll, IT and SHEQ to ensure smooth HR processes.

The role requires strong organisational skills, attention to detail and excellent communication. Prior HRIS experience (Templa) and MS Office proficiency are desirable as you contribute to a collaborative HR team.

Qualifications

• Previous HR Administrator or similar role experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong communication and relationship-building abilities.
• Knowledge of HR processes and employment administration.
• Experience using HRIS (Templa) is advantageous.
• Confidence using Microsoft Office applications (Excel/PowerPoint).
• CIPD qualification is advantageous but not essential.

Responsibilities

• Support recruitment and onboarding processes.
• Complete Right to Work and DBS checks where required.
• Maintain HR records and HR systems; ensure data accuracy.
• Support TUPE administration when required.
• Produce monthly HR reports and HR data.
• Provide general administrative support to HR leaders and teams.

Skills

Organisational skills

People skills

Communication

Attention to detail

HR processes

Excel/PowerPoint

Education

CIPD qualification (or studying)

Tools

HRIS (Templa) experience

Job description

HR Administrator

Location: Coventry (Hybrid – up to 2 days working from home after successful probation)
Salary: £25,000 - £27,000

Join an Award-Winning Business That Puts People First

Are you an organised, people-focused administrator looking to build your career in HR? If you thrive in a fast-paced environment, enjoy building relationships, and take pride in delivering an exceptional employee experience, we'd love to hear from you.

We're a leading national provider of commercial cleaning and associated services, and we're proud to have been recognised as “Best Company to Work For” at the European Cleaning & Hygiene Awards 2025. Our people are at the heart of everything we do, and we're looking for an enthusiastic HR Administrator to join our growing HR team.

About the Role

As our HR Administrator, you'll play a vital role in supporting the employee journey from recruitment through to offboarding. Working closely with the HR team and our wider Central Services departments—including Payroll, IT and SHEQ—you'll ensure our HR processes run smoothly, efficiently and compliantly.

This is an exciting opportunity for someone with excellent administrative skills, strong attention to detail and a genuine passion for people. No two days are the same, making this the perfect role for someone who enjoys variety and thrives on keeping things organised.

Key Responsibilities

Recruitment & Onboarding

• Create and advertise internal vacancies.
• Prepare offer letters and employment contracts.
• Coordinate onboarding with Payroll, IT, SHEQ and other departments.
• Issue onboarding documentation and maintain accurate new starter records.
• Deliver engaging company inductions for new employees.
• Set up new starters on HR systems and ensure all onboarding processes are completed.

Compliance

• Complete Right to Work checks for new and existing employees.
• Process DBS checks and overseas police checks where required.
• Ensure compliance with all employment legislation and company policies.

Employee Lifecycle

• Monitor probation periods and support managers with timely reviews.
• Conduct 2- and 4-month employee check-ins and provide feedback to managers.
• Carry out exit interviews and support the offboarding process.
• Maintain HR systems and employee records.
• Support TUPE administration when required.

HR Administration

• Manage shared HR inboxes and respond to employee queries.
• Produce employment references and employment confirmation letters.
• Prepare monthly HR reports and maintain accurate HR data.
• Liaise with internal departments to ensure seamless HR support.
• Provide general administrative support to the HR Business Partner, Head of HR and HR Director.
• Support with additional HR projects and ad hoc tasks as required.

About You

We're looking for someone who is passionate about people, highly organised and eager to make a positive impact.

You’ll ideally have:

• Previous experience in an HR Administrator or similar administrative role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• A proactive approach with exceptional attention to detail.
• Knowledge of HR processes and employment administration.
• Experience using HR systems/HRIS (Templa experience would be advantageous).
• Confidence using Microsoft Office, particularly Excel and PowerPoint.
• Experience completing Right to Work and DBS processes is desirable.
• A CIPD qualification (or working towards one) would be an advantage but is not essential.

What We Offer

• £25,000 - £27,000 basic salary
• 35 days holiday (including Bank Holidays)
• Hybrid working (up to 2 days from home following successful 6-month probation)
• A supportive, collaborative HR team
• Career development opportunities within a growing, award-winning business
• The chance to work for a company that genuinely values its people and invests in their success

Ready to Join Us?

If you're looking for a varied HR role where you can develop your career, make a real difference and be part of an award-winning team, we'd love to hear from you.