Administrative Specialist — Records & Coordination (Hybrid)

The Methodist Church in Britain; England; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Annual leave + holidays

Civil Service pension schemes

Hybrid working in UK

Part-time / job-share options

Season ticket advance

Training programs

Job summary

HM Prison & Probation Service invites applications for a Business Administrator position at HMP Bullingdon. The role provides transactional administrative support to managers and frontline staff, covering records, finance requisitions, communications and meeting minutes.

It is non-operational with no line management and may involve contact with prisoners depending on area. The post is rotational across several specialisms, requires fluent English and completion of standard DBS checks, and offers

Qualifications

• Ability to organise, produce and maintain accurate records
• Spoken English sufficient to carry out all spoken aspects of the role (Welsh where specified in Wales)
• DBS checks and security identity checks required

Responsibilities

• Organise, produce and maintain accurate records for the area of work
• Act as the contact point for team communications, prioritising and distributing them to the right person or department
• Input requisitions to the finance database and process requisitions for the area
• Prepare paperwork for manager checks, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Maintain establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports
• Complete monitoring returns for the area of work
• Collate information for Service Delivery Indicators (SDIs)
• Act as secretary to meetings, including agendas, minutes and action points
• Co-ordinate awareness sessions for the area of work

Skills

Records management

English language

Interpersonal communications

Job description

HM Prison & Probation Service invites applications for a Business Administrator position at HMP Bullingdon. The role provides transactional administrative support to managers and frontline staff, covering records, finance requisitions, communications and meeting minutes.

It is non-operational with no line management and may involve contact with prisoners depending on area. The post is rotational across several specialisms, requires fluent English and completion of standard DBS checks, and offers