23465 - Business Administrator - HMP Bullingdon

The Methodist Church in Britain; England; Hybride; GBP 24 000 - 32 000; Plein temps

Avantages offerts par ce poste

Annual leave + holidays

Civil Service pension schemes

Hybrid working in UK

Part-time / job-share options

Season ticket advance

Training programs

Résumé du poste

HM Prison & Probation Service invites applications for a Business Administrator position at HMP Bullingdon. The role provides transactional administrative support to managers and frontline staff, covering records, finance requisitions, communications and meeting minutes.

It is non-operational with no line management and may involve contact with prisoners depending on area. The post is rotational across several specialisms, requires fluent English and completion of standard DBS checks, and offers

Qualifications

• Ability to organise, produce and maintain accurate records
• Spoken English sufficient to carry out all spoken aspects of the role (Welsh where specified in Wales)
• DBS checks and security identity checks required

Responsabilités

• Organise, produce and maintain accurate records for the area of work
• Act as the contact point for team communications, prioritising and distributing them to the right person or department
• Input requisitions to the finance database and process requisitions for the area
• Prepare paperwork for manager checks, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Maintain establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports
• Complete monitoring returns for the area of work
• Collate information for Service Delivery Indicators (SDIs)
• Act as secretary to meetings, including agendas, minutes and action points
• Co-ordinate awareness sessions for the area of work

Connaissances

Records management

English language

Interpersonal communications

Description du poste

Business Administrator post at HMP Bullingdon, run by HM Prison & Probation Service within the Ministry of Justice, with seven places and a 12-month reserve list. The role gives transactional administrative support to managers and frontline staff, covering records, finance requisitions, communications and meeting minutes. It is non-operational with no line management, may involve contact with prisoners depending on the area, and is rotational across a range of specialisms. Candidates must handle all spoken aspects of the role in English and pass a standard DBS check.

What the job involves

• Organise, produce and maintain accurate records for the area of work
• Act as the contact point for team communications, prioritising and distributing them to the right person or department
• Input requisitions to the finance database and process requisitions for the area
• Prepare paperwork for manager checks, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Maintain establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports
• Complete monitoring returns for the area of work
• Collate information for Service Delivery Indicators (SDIs)
• Act as secretary to meetings, including agendas, minutes and action points
• Co-ordinate awareness sessions for the area of work

Skills & knowledge

• Competence in the area of work, with specialism training completed after taking up post
• Spoken English sufficient to carry out all spoken aspects of the role (Welsh where specified in Wales)

Checks & eligibility

• Standard DBS check
• Security and identity checks before taking up post
• Eligibility under Civil Service nationality rules
• Declaration of membership of any group HMPPS considers racist

Other

• Evidence against the behaviours Changing and Improving, Communicating and Influencing, Working Together, Managing a Quality Service and Delivering at Pace

What’s offered

• Annual leave, plus 9 days for bank, public and privilege holidays
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, within the UK only
• Part-time, flexible and job-share patterns considered
• Season ticket advance after two months' service
• Training, including security and diversity training and access to promotion programmes