23134 - HMP Aylesbury Business Administrator

The Methodist Church in Britain; Aylesbury; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Annual leave

Bank holidays

Civil Service pensions

Hybrid working

Flexible working

Season ticket loan

Training and development

Job summary

The Business Administrator role sits within HMP Aylesbury, part of HM Prison and Probation Service in the Ministry of Justice. It provides administrative support to managers and frontline staff, primarily transactional work such as records, finance requisitions and minute-taking.

The role is non-operational, may involve contact with prisoners depending on the area, and rotates between specialist administrative roles with no line management.

Qualifications

• Confident spoken English for all aspects of the role, or Welsh where specified in Wales
• Behaviours: Managing a Quality Service, Working Together, Delivering at Pace (assessed at application and interview)
• Behaviours in the profile also include Changing and Improving and Communicating and Influencing

Responsibilities

• Maintain accurate records, databases, manual filing systems and logs, responding within agreed timescales
• Act as the contact point for team communications, prioritising them and passing them to the right person or department
• Input and process finance requisitions on the finance database
• Prepare paperwork for manager checking, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Complete monitoring returns for the area of work
• Collate Service Delivery Indicator information and produce reports as required
• Co-ordinate awareness sessions for the area of work
• Act as secretary to meetings, including agendas, minutes and distribution of action points

Skills

Spoken English

Job description

The Business Administrator post sits within HMP Aylesbury, part of HM Prison and Probation Service in the Ministry of Justice. It provides administrative support to managers and frontline staff, mainly transactional work such as records, finance requisitions and minute-taking. The role is non-operational, may involve contact with prisoners depending on the area, and rotates between specialist administrative roles with no line management. Successful candidates need a DBS standard check and must meet Civil Service nationality rules.

What the job involves

• Maintain accurate records, databases, manual filing systems and logs, responding within agreed timescales
• Act as the contact point for team communications, prioritising them and passing them to the right person or department
• Input and process finance requisitions on the finance database
• Prepare paperwork for manager checking, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Complete monitoring returns for the area of work
• Collate Service Delivery Indicator information and produce reports as required
• Co-ordinate awareness sessions for the area of work
• Act as secretary to meetings, including agendas, minutes and distribution of action points

What’s required

Skills & knowledge

• Confident spoken English for all aspects of the role, or Welsh where specified in Wales
• Behaviours: Managing a Quality Service, Working Together, Delivering at Pace (assessed at application and interview)
• Behaviours in the profile also include Changing and Improving and Communicating and Influencing

Checks & eligibility

• DBS standard check
• Security and identity checks before taking up post
• Eligible under Civil Service nationality rules

Other

• Complete specific training in the post's specialism after taking up post

What’s offered

• Annual leave, pro-rated for non-standard working patterns, with holiday year from 1 March
• 9 days (66 hours 36 minutes) bank, public and privilege holidays added to annual leave
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, informal and non-contractual
• Flexible, part-time and job-share working considered in line with HMPPS policy
• Season ticket advance after two months' service
• Training and development, including promotion programmes and individual induction