23223 - Business Administrator

The Methodist Church in Britain; Sefton; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Pension schemes

Part-time / job-share considered

Season ticket advance

Training and development

Diversity and induction training

Job summary

HM Prison and Probation Service is offering a permanent administrative post with seven vacancies. The role provides transactional support to managers and frontline staff, with rotation across specialist areas such as healthcare, psychology and chaplaincy in a non-operational capacity.

A DBS standard check and compliance with Civil Service nationality rules are required. The post involves supervising records, processing finance requisitions, minutes for meetings and liaison with stakeholders.

Qualifications

• DBS standard check is required.
• Security and identity checks before starting.
• Eligibility under Civil Service nationality rules.
• Declaration of any membership of a group HMPPS considers racist.

Responsibilities

• Keep accurate records and maintain establishment databases, manual filing systems and information logs.
• Act as the contact point for team communications, prioritising and distributing them to the right people.
• Input requisitions to the finance database and process them for the area of work.
• Prepare paperwork for manager checks, carrying out initial checks as required.
• Correspond with stakeholders and agencies so that information is shared adequately.
• Complete monitoring returns and collate Service Delivery Indicator information.
• Respond to information requests within agreed timescales and produce reports.
• Organise awareness sessions for the area of work.
• Act as secretary to meetings, including agendas, minutes and action points.

Skills

English proficiency

Administrative competence

Record keeping

Communicating and Influencing

Changing and Improving

Managing a Quality Service

Job description

This is a permanent administrative post in HM Prison and Probation Service, part of the Ministry of Justice, with seven posts available. The core work is transactional support to managers and frontline staff: keeping accurate records, processing finance requisitions, handling correspondence and taking minutes for meetings. What sets it apart is rotation across many specialist areas, such as healthcare, psychology and chaplaincy, in a non-operational role that may involve contact with prisoners. Applicants need a DBS standard check and must meet Civil Service nationality rules.

What the job involves

• Keep accurate records and maintain establishment databases, manual filing systems and information logs
• Act as the contact point for team communications, prioritising and distributing them to the right people
• Input requisitions to the finance database and process them for the area of work
• Prepare paperwork for manager checks, carrying out initial checks as required
• Correspond with stakeholders and agencies so that information is shared adequately
• Complete monitoring returns and collate Service Delivery Indicator information
• Respond to information requests within agreed timescales and produce reports
• Organise awareness sessions for the area of work
• Act as secretary to meetings, including agendas, minutes and action points

What’s required

Skills & knowledge

• Ability to carry out all spoken aspects of the role with confidence in English, or Welsh where specified
• Competence in the area of work
• Evidence of the behaviours Communicating and Influencing, Changing and Improving and Managing a Quality Service

Checks & eligibility

• DBS standard check
• Security and identity checks before taking up post
• Eligibility under Civil Service nationality rules
• Declaration of any membership of a group HMPPS considers racist

Other

• Completion of specific training in the specialism once in post

What’s offered

• Hybrid working where business need allows, UK only
• Annual leave, with 9 days added for bank, public and privilege holidays
• Choice of two Civil Service pension schemes
• Part-time, flexible and job-share working considered
• Season ticket advance after two months' service
• Training and development, including promotion programmes
• Security, diversity and individual induction training