Executive Secretary/PA

Brook Street; West of England; Remote; GBP 40,975,000 - 46,838,000; Full time

Benefits offered by this job

Guaranteed interview for veterans/sps?

Disability Confident Leader

Defence Recognition Scheme Gold Award

Job summary

Brook Street is seeking an Executive Secretary / PA to support a newly appointed Director. This remote role includes occasional travel to Birmingham, Bristol and London to align leadership activities.

You will manage diaries and emails, prepare non-routine correspondence and reports, arrange meetings and travel, and maintain records with a proactive, professional approach across diverse teams. Applying candidates should be experienced, highly organised, and comfortable handling sensitive

Qualifications

• Experience as an executive secretary / PA.
• Advanced computer literacy and strong software knowledge.
• Excellent communication skills, verbal and written.
• Ability to build relationships and work with diverse teams.
• Proactive, organized, and able to anticipate needs.

Responsibilities

• Set up and support a Director's office from the ground up.
• Manage diaries and email with triage and prioritisation.
• Compose non-routine correspondence and compile reports.
• Transcribe dictation and prepare documents.
• Arrange meetings, accommodation and travel.
• Screen calls and greet visitors.
• Maintain records/files and manage expenses/purchase orders.
• Take notes and support leadership meetings.
• Support recruitment tasks and records management.

Skills

Executive support

Advanced computer literacy

Excellent communication

Relationship building

Proactive approach

Diversity & inclusion

Tools

Word processing

Spreadsheets

Job description

Executive Secretary / PA (Director Support)

Location: Bristol (fully remote with occasional travel to Birmingham, Bristol and London, possibly once a month)

If you're an organised, confident administrator who enjoys being the difference between "busy" and "business as usual", this is a brilliant opportunity. Our Client is hiring for a reputed client and you'll be supporting a newly appointed Director-helping their office bed in smoothly, enabling key meetings, and supporting the wider Leadership Team rhythm.

What you'll be doing:

• Setting up and supporting a Director's office from the ground up
• Managing diaries and email traffic, including careful triage and prioritisation
• Composing non-routine correspondence and compiling reports
• Transcribing dictation and typing documents using word processor/spreadsheet tools
• Arranging meetings, accommodation and travel
• Screening and directing telephone calls and welcoming visitors
• Maintaining records/files and managing expenses/purchase orders
• Taking notes and supporting leadership meeting arrangements
• Supporting recruitment tasks and records management

What you'll bring:

• Experience as an executive secretary / personal assistant
• Advanced computer literacy and strong working knowledge of relevant software packages
• Excellent communication skills-verbal, written and confident when dealing with different backgrounds and cultures
• Strong relationship-building skills and the ability to work flexibly, at pace, with professionalism
• Natural ability to anticipate needs, manage expectations, and stay one step ahead
• A proactive approach-spot what needs doing, get it done well, and keep improving how things run
• Respect for teamwork, diversity and creating a supportive, inclusive environment

Additional information:

• Working pattern: Mon-Fri, 9-5 (37 hours per week)Assignment length: 3 months, with the possibility of extension
• Pay rate: £15.46 per hour
• Start date: ASAP

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.