Administrative Coordinator

Adecco; Chichester; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an Administrative Coordinator in Chichester to manage all administrative activities at their UK site. The role involves overseeing administrative tasks, coordinating payroll processes, and acting as a liaison with the headquarters in China. Successful candidates should have administrative experience, strong organizational skills, and excellent English communication abilities. Flexibility in work arrangements and a full-time commitment are expected for this 2-year contract position.

Qualifications

• Proven administrative experience.
• Excellent written and spoken English.
• Strong organisational skills with ability to multitask and prioritise.
• Confident working independently with minimal supervision.
• Based locally to Chichester.

Responsibilities

• Oversee all administrative tasks for the UK operation.
• Prepare and coordinate payroll-related documentation.
• Act as the primary liaison between the UK site and the headquarters in China.
• Coordinate with legal professionals as needed.
• Maintain office supplies and manage procurement.

Skills

Proven administrative experience

Excellent written and spoken English

Strong organisational skills

Ability to multitask and prioritise

Confident working independently

Job description

Administrative Coordinator

Location: Chichester
Contract Duration: 2 years
Start Date: January - February

Working Hours: Full-time, 35 hours per week (8:00am - 4:00pm, 1-hour break). Some work-from-home flexibility. Pay rate: £14.29 - £14.84

Role Purpose

We are looking for a dependable and highly organised Administrative Coordinator to manage all administrative activities at our UK site and act as a key communication link with our headquarters in China. This role is essential in ensuring the smooth daily operation of the office, coordinating payroll processes, and supporting a small local team with administrative requirements.

Key Responsibilities

Administrative & Office Management

• Oversee all administrative tasks for the UK operation.
• Maintain office supplies and manage procurement of materials, consumables, and equipment.
• Ensure timely and accurate completion of required reports.
• Monitor and record local expenses.

Payroll & HR Administration

• Prepare and coordinate payroll-related documentation.
• Gather staff working hours weekly and monthly and submit them to HR and the company lawyer for final payroll processing.
• Support the setup of administrative procedures relating to the opening of a UK branch in London.

Communication & Coordination

• Act as the primary liaison between the UK site and the headquarters in China.
• Maintain clear and consistent communication with staff, engineers, management, HR, and legal teams via email.

Operational Support

• Liaise with suppliers, including sourcing materials such as metals when required.
• Coordinate with legal professionals as needed to support administrative workflows.

Reporting Structure

Works closely with engineers and the administrative team at headquarters.

Requirements

Essential

• Proven administrative experience.
• Excellent written and spoken English.
• Strong organisational skills with the ability to multitask and prioritise.
• Confident working independently with minimal supervision.
• Based locally to Chichester.

Preferred

• Chinese language skills (advantageous but not essential).
• Experience working with international teams or in cross‑cultural environments.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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