Administrative Assistant Procurement

Harvey Nash Group; City of Edinburgh; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A procurement-focused organization is seeking an Administrative Assistant to join their Procurement Team. In this role, you will be responsible for creating Purchase Orders and ensuring compliance with processes and regulations. The assignment supports hybrid working, offering flexibility as you coordinate with stakeholders and manage various procurement tasks. The ideal candidate will possess strong customer service skills and the ability to effectively communicate with a diverse range of stakeholders.

Qualifications

• Previous experience with raising Purchase Orders on the PECOS system.
• Ability to work with minimal supervision and meet deadlines.
• High level customer service skills and a flexible attitude.

Responsibilities

• Create accurate POs in the procurement system according to compliance standards.
• Verify requisition details, supplier info, and authorisation before submission.
• Coordinate with internal teams to ensure compliance with goods/services requirements.

Skills

Raising Purchase Orders on PECOS

Working independently and in a team

Planning and prioritizing workloads

Customer service skills

Effective communication

Microsoft 365 proficiency

Job description

Administrative Assistant - Procurement - Public Sector - Flexible base location

Day Rate - £120

Duration - 6 months

Harvey Nash's Public Sector Client are looking to bring in a contract for a focused individual to join the Procurement Team. This role will require you to work as part of the team responsible for liaising with internal stakeholders and suppliers, raise/process Purchase Orders, and facilitating a smooth and efficient turnaround in all aspects of procurement.

The client is supportive of hybrid working. This assignment will be primarily remote working and the successful candidate will be provided with the required equipment and training.

Responsibilities

• Create accurate POs in the organisation's procurement system, ensuring compliance with financial thresholds and Standing Financial Instructions.
• Verify requisition details, supplier information, and authorisation before submission
• Apply public procurement regulations, organisational policies, and frameworks
• Confirm that purchases align with approved contracts or framework agreements and meet audit requirements
• Coordinate with internal teams to ensure goods/services meet requirements and deadlines.

Skills & Experiences Required

• Previous Experience with raising Purchase Orders on the PECOS system.
• Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
• Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
• Flexible approach to learning and problem solving.
• Commitment to personal and professional development.
• High level customer service skills, with a helpful, flexible attitude.
• Ability to communicate effectively with a wide variety of stakeholders, internally and externally, both verbally and in written form.
• Highly developed customer service skills, with a helpful, flexible attitude.
• Understanding of the need for accuracy and attention to detail.
• Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
• Fast and accurate keyboard skills
• Ability to meet the travel requirements of the post.