Administrative Assistant (76945-0925)

University of Warwick; Coventry; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading higher education institution in Coventry is seeking an Administrative Assistant to support key administrative processes, particularly in recruitment and HR. This full-time role involves managing recruitment processes and providing support to senior staff. Strong organizational and communication skills are essential. The position offers competitive salaries, significant annual leave, and opportunities for career development, with a hybrid working model.

Benefits

Competitive salaries with annual progression

Attractive pension schemes

Career development opportunities

Qualifications

• Experience supporting senior staff and coordinating complex administrative tasks.
• Strong attention to detail and flexibility to handle a wide range of tasks.
• Ability to operate in a role that requires on-campus presence.

Responsibilities

• Manage end-to-end recruitment processes for staff.
• Provide high-quality administrative support to senior colleagues.
• Service committees and support key academic events.

Skills

Proactive organization

Excellent communication

Customer-centric approach

Discretion and tact

Job description

Overview

The School of Engineering is seeking a proactive and organised Administrative Assistant to join our Staff Administration Team. This role is varied and involves ownership of key administrative processes, with a focus on recruitment and HR support. The post is based on the University campus in Coventry with hybrid-working arrangements; the successful candidate will be on site for a minimum of the first three months and on campus at least 80% of the time thereafter on a team rota.

Responsibilities

• Manage end-to-end recruitment processes for permanent and temporary staff, acting as a key liaison for hiring managers, HR teams, and candidates.
• Provide high-quality administrative support to senior colleagues, including the School’s Research Cluster Leads and Directors of Teaching.
• Service committees, take minutes, coordinate and attend meetings, and support key academic events.
• Work independently to own and complete administrative activities from start to finish.
• Support a positive and collaborative team culture within the School and wider administrative teams.
• Handle confidential and sensitive information with diplomacy, tact and empathy, demonstrating awareness of equality, diversity and inclusion (EDI) considerations in recruitment and administration.
• Demonstrate accuracy, time-management and organisational skills to prioritise workload and meet deadlines.

About You

• Proactive, highly organised and experienced administrator, ideally with experience in Higher Education or HR.
• Excellent communication skills with the ability to interact with a diverse range of people.
• Customer-centric approach and commitment to delivering excellent service.
• Ability to influence and support senior staff, with the capability to work independently and manage competing priorities under pressure.
• Willingness to contribute to a positive and collaborative team culture.
• Discretion handling confidential information and an understanding of EDI issues as they impact recruitment and administration.

Qualifications & Requirements

• Experience supporting senior staff and coordinating complex administrative tasks.
• Strong attention to detail and flexibility to handle a wide range of tasks.
• Ability to operate in a role that requires on-campus presence and coordination of meetings and events.

What We Offer

• Competitive salaries with annual incremental progression and generous annual leave (26 days plus Christmas closure and eight bank holidays).
• Attractive pension schemes with employer contributions and various staff recognition awards.
• Career development opportunities and flexible working arrangements, including access to onsite childcare facilities and a Living Wage employer status.

Additional Information

• Application closing deadline: Wednesday 22 October 2025 at 23:55 (BST). To apply, submit an application form with a CV and a cover letter via the official careers portal.
• Your CV should include education/history and any relevant experience; your cover letter should explain motivations and how you meet the criteria, with examples where possible.
• Interview date: To be confirmed; Start date: As soon as possible.
• Right to work: This role is not eligible for sponsorship under Skilled Worker visa; check UK Government routes if you do not yet have the right to work in the UK.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industry

Higher Education