Administrative Assistant (518345)

Service Tasmania; Beaconsfield; On-site; GBP 32,000 - 36,000; Part time

Job summary

A health service provider in Beaconsfield is seeking an Administrative Assistant responsible for providing high-quality administrative and clerical support. You will serve as the first point of contact for enquiries and play a critical role in ensuring efficient service delivery across the health service. Applicants should exhibit strong professional reception and customer service skills, excellent record-keeping capabilities, and a proven ability to work collaboratively in a healthcare environment.

Benefits

12% superannuation contribution

Professional development opportunities

Fitness Passport access

Qualifications

• Proven experience in providing reception and administrative support.
• Ability to maintain accurate records and scheduling.
• Strong communication skills for effective customer interaction.

Responsibilities

• Provide high-quality administrative support across the health service.
• Be the first point of contact for enquiries.
• Assist clinical teams with documentation and coordination.

Skills

Professional reception skills

Customer service

Administrative support

Record keeping

Job description

The Team:

• The Beaconsfield District Health Service consists of a 22 bed facility including Residential Aged Care, Respite, Subacute care and Palliative care.
• There are also a number of community services, visiting services an support groups that operate from the service including Women's Health, Social work and Physiotherapy.
• All our services work closely together to focus on delivering excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role:

The Administrative Assistant provides high quality administrative and clerical support across the health service. Working as a supportive team, you will be the first point of contact for enquiries and play an important part on maintaining efficient service delivery.

You will need:

• Provide professional reception, customer service and administrative support to the service, including the DON, NUM, staff and clients.
• Maintain accurate records, scheduling and office systems to ensure smooth daily operations across the health service.
• Assist clinical teams with timely administrative tasks, documentation and coordination to support quality service delivery.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:

Fixed term, casual, position working as and when required, commencing as soon as possible for approximately 24 months.

*notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:

$66,049 to $70,993 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Salary Packaging:

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility:

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 507501, 507506, 518345 Administrative Assistant Band 2 (July 2023) CSU.docx

Application Guide:

• Department of Health - Applicant Guide Sep 2024.docx

How to apply:

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*applications from Recruitment agencies will not be accepted for this role

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Ashlee Sherman
Position: Director of Nursing
Phone number: [phone]
Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.