Administrative Assistant

Sherwin-Williams; Sheffield; On-site; GBP 20,000 - 28,000; Full time

Job summary

An international coatings company is seeking an Administrative Support professional to handle various office tasks, including providing excellent customer service, contract management, and administrative support. The ideal candidate should possess a leaving certificate or equivalent education, along with two years of clerical experience in a layered organizational environment. Proficiency in Microsoft Office is essential, along with strong communication skills. This role is located in Sheffield, UK and contributes significantly to smooth office operations.

Qualifications

• Two years of clerical or office support experience, preferably in a large/multi layered organization.
• Experience with specialized or complex software.

Responsibilities

• Provide administrative support, such as drafting documents and maintaining schedules.
• Perform front of house duties like greeting customers and answering calls.
• Manage contracts by liaising costs with suppliers and preparing contract reviews.
• Execute office duties such as copying, filing, and preparing mail.
• Maintain the accuracy of documents, records, and accounts.

Skills

Office administration support

Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

Customer service

Ability to communicate effectively

Education

Leaving cert or equivalent education

Job description

This role could complete administration tasks for Production, Warehouse, Goods In, QC and senior executive team.

Qualifications

FORMAL EDUCATION:

Leaving cert or equivalent education and experience.

KNOWLEDGE & EXPERIENCE

Two years of clerical or office support experience, preferably in a large/multi layered organization.

TECHNICAL/SKILL REQUIREMENTS

Providing office and administrative support;

Utilizing specialized or complex software;

Compiling and maintaining information;

Coordinating basic office operations;

Providing customer service;

PC skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other electronic management systems as required;

Communicating with co-workers to provide and receive direction.

Responsibilities

• Provides administrative support, such as drafting documents, maintaining schedules, and utilizing specialized programs to track, maintain, and update information.

• Performs front of house duties, such as greeting and assisting customers, answering and directing phone calls, and taking messages.

• Takes the lead in contract management activities such as liaising costs with suppliers, preparing contract reviews and other supportive roles.

• Performs office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, entering data, and running basic or standard reports.

• Maintains, updates and ensures the accuracy of standard documents, records and accounts.

• Maintains paper and electronic logs, forms, files, and other documents, prepares items for storage or destruction, and assists in maintaining the security and confidentiality of applicable information.

• Assists higher level administrative supporting personnel in providing complex or difficult tasks, such as analyzing financial or budget figures, making travel arrangements, developing meeting agendas, and other activities; work is typically performed as directed.

• Performs other duties as assigned.