Administrative Assistant

Genomics; Oxford; On-site; GBP 25,000 - 35,000; Part time

Job summary

A transatlantic TechBio company in Oxford is seeking an Administrative Assistant to manage calendar schedules and support office operations. The role involves coordinating internal meetings, overseeing event logistics, ensuring a smooth office environment, and liaising with suppliers. Candidates should have proven administrative experience, be proactive, highly organized, and tech-fluent in tools like Google Workspace and Slack. This position offers a competitive package and a vibrant work culture.

Benefits

25 days annual leave plus bank holidays

Comprehensive private health insurance

Market-leading pension scheme

Flexible working arrangements

Vibrant social culture

Qualifications

• Solid background in business support, handling complex scheduling and travel logistics.
• Anticipates needs before they arise and addresses them proactively.
• Confident interaction with all levels of the business and external vendors.
• Enjoys balancing structured admin work with unpredictable office tasks.
• Can-do attitude towards resolving issues in the office.
• Proficient in technology and learning new platforms.

Responsibilities

• Manage calendars, coordinate internal meetings, and handle travel arrangements.
• Organise logistics for All Hands, socials, and team offsites.
• Ensure high-quality daily experience in the Oxford office.
• Coordinate with external partners for timely service delivery.
• Support upkeep of health and safety records and office compliance.

Skills

Proven Administrative Experience

Proactive Coordination

Effective Communicator

Highly Organised

Problem Solver

Tech Fluent

Tools

Google Workspace

Slack

Job description

Location: King Charles House, Oxford, OX1 (onsite).

Part-Time: Part time hours across Monday-Friday

The Mission: Why We Exist

Genomics is a science-led transatlantic TechBio combining large-scale genetic and health data with proprietary analytics to accelerate drug discovery and advance predictive, preventative healthcare. We are united by a single vision to help people live longer, healthier lives, using the power of genomics.

Genomics aims to help people live longer, healthier lives in two ways: super-charging drug discovery and development for novel treatments with our AI-enabled advanced genetic analytics platform, and by helping people understand their personal risk of common chronic diseases through polygenic risk scores - giving doctors and health systems the chance to get the right people into the right prevention, screening and treatment programmes at the right time.

Role Purpose:

As our Administrative Assistant, you will be responsible for keeping our team organised and our Oxford office running effectively. You will provide administrative support for the business, handling busy diaries and complex travel, whilst also supporting our Oxford office.

You are the person who "makes things happen," ensuring that the team has everything they need to stay focused, from well-coordinated schedules to a well-maintained workspace.

A Day in the Life:

• Administration: Provide dedicated support to the business by managing calendars, coordinating internal meetings, and handling end-to-end travel arrangements.

• Event Logistics: Support the delivery of our internal culture, helping to organise the logistics for All Hands, socials, and team offsites.

• Office Coordination: Ensure a high-quality daily experience in the Oxford office. You’ll manage supplies, and be the main point of contact for on-site queries.

• Supplier Liaison: Coordinate with our external partners (cleaning, maintenance, catering) to ensure services are delivered on time and standards are met.

• Safety & Compliance: Support the upkeep of health and safety records, assisting with fire safety protocols, visitor logs, and general office compliance.

Key Focus Areas:

• Proven Administrative Experience: You have a solid background in business support, with an ability to handle complex scheduling and travel logistics with ease.

• Proactive Coordination: You are someone who anticipates needs before they arise, whether that’s spotting a calendar clash or noticing that office supplies are running low.

• Effective Communicator: You can confidently interact with people at all levels of the business, as well as external vendors, to keep operations moving forward.

• Highly Organised: You enjoy spinning multiple plates and are comfortable balancing structured admin work with the more unpredictable nature of office coordination.

• Problem Solver: You have a "can-do" attitude and are happy to roll up your sleeves to resolve office issues or find a better way of doing things.

• Tech Fluent: You are proficient in tech (we use Google Workspace and Slack) and you’re comfortable learning new platforms.

Your Package

We are committed to providing a transparent, supportive, and rewarding work environment.

Compensation & Growth

• Competitive Reward: Salaries are externally benchmarked annually to ensure market-aligned compensation.

• Clear Career Path: A straightforward, open progression framework means you'll always know the path to promotion and how to achieve your next career goal.

• Continuous Learning: Including external courses and a wide library of L&D materials, because your growth is our success.

Wellbeing & Time Off

• Holiday: 25 days annual leave, plus bank holidays, plus an extra 3-day company-wide shutdown at year-end.

• Financial & Health Security: Robust benefits including a market-leading pension scheme, comprehensive private health insurance for you and your family with NO excess, critical illness, and life assurance.

• Enhanced Leave: Enhanced paid family leave to support all new parents.

Work Environment & Culture

• Flexible Working: Hybrid Working .(e.g. From our London office)

• Truly Inclusive Time Off: Our 'Bank Your Bank Holiday' program allows you to exchange public holidays for dates that hold personal or cultural significance to you.

• Vibrant Social Culture: From regular Town Halls and team picnics to organised sports events, our social committee ensures frequent opportunities to connect and celebrate.

• Green Commute: Cycle-to-Work scheme and convenient office locations near major transport hubs.

Ready to Build the Future?

If this opportunity excites you, apply now!

We are dedicated to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Genomics politely requests no contact from recruitment agencies. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.