Administrative Assistant

Tate Recruitment; Leatherhead; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an experienced Admin Assistant for an 8-month contract in Leatherhead. The role requires excellent organisational and communication skills, as well as proficiency in SharePoint and document management. Responsibilities include supporting meeting arrangements, managing access for new starters, and assisting personnel with relocation. The position is office-based with a pay rate of £16 to £18 per hour.

Qualifications

• Experience in administrative roles, ideally supporting teams.
• Ability to engage with clients and departments.
• Knowledge of document management systems.

Responsibilities

• Maintain coffee/food orders for the team.
• Organise meeting rooms and catering.
• Manage SharePoint access for new starters.
• Assist personnel with relocation needs.
• Support various administrative tasks as required.

Skills

Excellent organisational skills

Strong communication skills

Proficiency in SharePoint

Knowledge of Word and Excel

Can-do attitude

Job description

Overview

Job: Admin Assistant

Hours: 9am to 5pm (5 days a week office based)

Duration: 8 months

Location: Leatherhead, KT22

Pay Rate: £16 per hour to £18 per hour dependant on experience

Start: ASAP

I am excited to be working on behalf of my client who are based in Leatherhead to find them an experienced admin assistant that can hit the ground running. They are looking for someone with excellent organisational and communication skills who is willing and can engage with the client team and support the department where needed. A great can-do attitude is needed for this position.

This is an 8-month booking so you will need to be available for the whole 8 months.

Responsibilities

• Maintain coffee/ food orders for Aramco with catering etc
• Organise meeting rooms and catering
• Organise seating and furniture requirements as people join/leave the team
• Write project letters, number, issue and file
• Organise SharePoint access and access for new starters and visitors
• Organise taxis etc for visitors
• Liaise with IT for conference room problems and general IT requirements for project team
• Get the TV monitor ready for 11am tool box talks and distribute the tool box notes
• Ensure photocopiers etc are working/replenished by IT
• Organize business Travel arrangements
• Maintain project admin lists/ registers on SharePoint- vacation/ IT equipment/ catering/ travel/ letter logs etc
• SharePoint/Word/Excel and Docusign

You will also be required to support company personnel in their search for accommodation, schooling, transportation and other things which they need to do for settling themselves and their families in the UK. Support document management activities as needed.

If you feel this is for you then apply now!!