Administrative Assistant

Career Choices Dewis Gyrfa Ltd; Cardiff; Hybrid; GBP 18,000 - 19,000; Full time

Benefits offered by this job

Hybrid working

Work-from-home flexibility

Job summary

Career Choices Dewis Gyrfa Ltd in Cardiff is seeking an Administrative Assistant to provide comprehensive administrative support to a senior leadership team and the wider department.

You will manage complex diaries, coordinate UK and international travel, process invoices, arrange meetings and events, and produce accurate briefing materials with a professional, confidential approach. Hybrid working arrangements apply with an immediate start available.

Qualifications

• Previous experience within an administrative, office support or executive support environment.
• Strong diary management and organisational skills.
• Excellent communication skills with the ability to build relationships at all levels.
• Experience coordinating meetings, events and travel arrangements.
• High levels of discretion and professionalism when handling confidential information.
• Strong IT skills, including Microsoft Office applications.
• The ability to manage multiple priorities and meet deadlines in a busy environment.

Responsibilities

• Providing proactive administrative support and coordinating activities on behalf of senior stakeholders.
• Managing complex diaries, arranging appointments and ensuring schedules are effectively organised.
• Coordinating UK and international travel arrangements, including accommodation, itineraries and associated documentation.
• Processing purchase orders, invoices and expenses through internal systems, ensuring compliance with procedures and approvals.
• Supporting the administration of consultancy engagements, projects and supplier documentation.
• Arranging meetings, visits and events, including venue bookings, hospitality and catering requirements.
• Coordinating taxi bookings and other logistical arrangements.
• Producing accurate correspondence, documentation and briefing materials.
• Working collaboratively with colleagues across the wider business support team to provide cover and support when required.

Skills

Diary management

Organisational skills

Communication skills

Meeting coordination

Travel coordination

Discretion & professionalism

Microsoft Office

Tools

Microsoft Office

Job description

£12.71 to £13.87 per hour, £13.87 per hour

Contract Type:

Temporary

Hours:

Full time

Disability Confident:

No

Closing Date:

05/11/2026

About this job

Your new company An award-winning Not for Profit organisation based in central Cardiff.

Your new role As Administrative Assistant, you will provide comprehensive administrative support to a senior leadership team and wider department.

You will play a key role in ensuring the smooth day-to-day running of the office, managing competing priorities, coordinating activities and maintaining high levels of professionalism and confidentiality.

Key responsibilities will include: Providing proactive administrative support and coordinating activities on behalf of senior stakeholders.

Managing complex diaries, arranging appointments and ensuring schedules are effectively organised.

Coordinating UK and international travel arrangements, including accommodation, itineraries and associated documentation.

Processing purchase orders, invoices and expenses through internal systems, ensuring compliance with procedures and approvals.

Supporting the administration of consultancy engagements, projects and supplier documentation.

Arranging meetings, visits and events, including venue bookings, hospitality and catering requirements.

Coordinating taxi bookings and other logistical arrangements.

Producing accurate correspondence, documentation and briefing materials.

Working collaboratively with colleagues across the wider business support team to provide cover and support when required.

What you'll need to succeed Previous experience within an administrative, office support or executive support environment.

Strong diary management and organisational skills.

Excellent communication skills with the ability to build relationships at all levels.

Experience coordinating meetings, events and travel arrangements.

High levels of discretion and professionalism when handling confidential information.

Strong IT skills, including Microsoft Office applications.

The ability to manage multiple priorities and meet deadlines in a busy environment.

What you'll get in return Hybrid working arrangements, with opportunities to work from home depending on business needs.

A supportive and professional working environment.

Valuable experience supporting senior stakeholders within a well-respected organisation. £13.87 per hour + holiday pay. 35 hours per week

• Monday to Friday Immediate start available.