Administration Assistant

Michael Page; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Michael Page is seeking a detail-oriented Administrative Assistant to join a busy, collaborative team in Central London. You will support administration, supplier management, internal communications and event coordination, ensuring processes run smoothly and records stay accurate.

Responsibilities include handling governance and invoice tasks, maintaining filing systems, supporting staff communications, and providing proactive support to senior stakeholders and colleagues across the

Qualifications

• Experience in administration, business support, or office coordination.
• Strong organisational skills with attention to detail.
• Outstanding written and verbal communication skills.
• Confidence managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint).
• Experience coordinating suppliers, invoices, or administrative processes.
• A proactive approach with the ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-focused mindset.
• The ability to maintain confidentiality and handle sensitive information professionally.
• Experience supporting events, communications, or internal projects would be advantageous.

Responsibilities

• Support vendor onboarding, risk assessments, contract management and supplier governance processes.
• Liaise with suppliers to obtain quotes and coordinate administrative services.
• Maintain accurate records and ensure compliance with internal policies and procedures.
• Assist with governance and approval processes, tracking documentation through to completion.
• Manage invoice processing, reconciliations and budget-related administration.
• Oversee shared administration mailboxes and respond to enquiries promptly.
• Create and distribute internal communications and staff updates.
• Maintain and update the company intranet, ensuring content remains accurate and engaging.
• Support the planning and delivery of corporate and staff events.
• Act as the main point of contact for the switchboard and general office enquiries.
• Provide administrative support to senior stakeholders and wider teams as required.
• Maintain electronic and paper filing systems, ensuring records are kept up to date.
• Assist with policy updates, process improvements and staff training when required.
• Undertake additional administrative and project-based tasks to support business operations.

Skills

Administrative support

Organisational skills

Communication

Multi-tasking

Vendor management

Events coordination

Confidentiality

Teamwork

Tools

Microsoft Office

Job description

An exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.

Our client is a leading international organisation with a long-standing reputation for delivering high-quality financial and business services. With a focus on innovation, governance, and employee development, they provide a supportive environment where individuals can build their skills and contribute to the success of a growing global operation.

Description

An exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.

Key Responsibilities

An exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.

• Support vendor onboarding, risk assessments, contract management and supplier governance processes.
• Liaise with suppliers to obtain quotes and coordinate administrative services.
• Maintain accurate records and ensure compliance with internal policies and procedures.
• Assist with governance and approval processes, tracking documentation through to completion.
• Manage invoice processing, reconciliations and budget-related administration.
• Oversee shared administration mailboxes and respond to enquiries promptly.
• Create and distribute internal communications and staff updates.
• Maintain and update the company intranet, ensuring content remains accurate and engaging.
• Support the planning and delivery of corporate and staff events.
• Act as the main point of contact for the switchboard and general office enquiries.
• Provide administrative support to senior stakeholders and wider teams as required.
• Maintain electronic and paper filing systems, ensuring records are kept up to date.
• Assist with policy updates, process improvements and staff training when required.
• Undertake additional administrative and project-based tasks to support business operations.

Profile

A Successful Person Should Have

• Previous experience in administration, business support, or office coordination.
• Strong organisational skills with excellent attention to detail.
• Outstanding written and verbal communication skills.
• Confidence managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
• Experience coordinating suppliers, invoices, or administrative processes.
• A proactive approach with the ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-focused mindset.
• The ability to maintain confidentiality and handle sensitive information professionally.
• Experience supporting events, communications, or internal projects would be advantageous.

Job Offer

What's on Offer?

• The opportunity to join a well-established international organisation with a collaborative and professional culture.
• A varied and fast-paced role with exposure to administration, communications, governance, and event coordination.
• The chance to work closely with a range of stakeholders across the business.
• Exposure to high-profile projects and business operations within a global environment.
• A supportive team environment with opportunities to develop new skills and broaden your experience.
• Central London office location.
• Competitive salary and benefits package.
• Excellent opportunity for professional growth and long-term career development.