Administration Officer Level 4 - Targeted

NSW Health; Wallsend; On-site; GBP 37,000 - 39,000; Full time

Job summary

A public health service in Wallsend seeks an Administration Officer to support the Communicable Disease and Environmental Health teams. This role involves managing diaries, drafting correspondence, and supporting sensitive processes in a dynamic and purpose-driven environment. The ideal candidate will have strong organizational and problem-solving skills. The position is permanent full-time, offering collaborative teamwork and professional development opportunities.

Benefits

Salary Packaging

Annual professional development opportunities

Supportive team environment

Qualifications

• Experience in health or public health settings is beneficial but not essential.
• Ability to think critically and problem-solve.
• Confidence working across multiple teams.

Responsibilities

• Managing busy diaries and coordinating appointments.
• Drafting professional correspondence and preparing reports.
• Supporting sensitive processes such as the management of deceased persons.

Skills

Strong organisational skills

Critical thinking

Collaborative working style

Adaptability

Job description

Join Public Health Services — where collaboration, purpose and variety shape meaningful work.

Remuneration $75,176.80 - $76,897.65 Per Annum + Superannuation + Salary Packaging

Location Wallsend Campus

Employment Type Permanent Full Time

Position Classification Administration Officer Level 4

Hours Per Week 38

Requisition ID REQ629132

Applications Close Sunday, 11th January 2025

Targeted Recruitment

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About the Role

We are seeking a capable and motivated Administration Officer to join our Public Health Services team based at Wallsend Health Campus. In this role, you will primarily support the Communicable Disease and Environmental Health teams, working alongside Nurses, Environmental Health Officers and Managers in a dynamic and purpose-driven environment.

This position offers meaningful, varied work that contributes directly to the health and wellbeing of our communities. You will collaborate with a wide range of Hunter New England Local Health District services and external partners to support healthy environments, healthy communities and healthy people.

Our team culture values collaboration, curiosity, respect and inclusivity. We actively seek diverse perspectives and value voices that may be less heard, creating a supportive and thoughtful workplace where people feel safe to contribute and grow.

Your day-to-day work will include:

• Managing busy diaries and coordinating appointments
• Drafting professional correspondence and preparing reports
• Phone intake, data entry and triage of notifiable diseases
• Supporting sensitive processes such as the management of deceased persons
• Preparing meeting agendas and taking accurate, detailed minutes
• Supporting data integrity and administrative workflows across both services
• Being a trusted support person within a multidisciplinary environment

About You

You are an engaged and thoughtful administrator who brings strong critical thinking skills and a collaborative approach to your work. You can prioritise effectively, adapt to changing demands, and remain calm and organised in a busy environment.

You will bring

• Strong organisational and prioritisation skills
• The ability to think critically and problem-solve
• A collaborative and respectful working style
• Confidence working across multiple teams and tasks
• An interest in improving systems, processes and ways of working

Experience in health or public health settings is beneficial but not essential. What matters most is your attitude, adaptability and willingness to learn.

Why Join Us

You will be well supported in this role through strong leadership and a collaborative team environment. Support includes:

• Ongoing guidance from the Environmental Health Manager and Nurse Manager
• Day-to-day support from experienced and approachable team members
• Structured orientation to systems, processes and service requirements
• Annual opportunities to identify and pursue professional development and education aligned with your goals

Additional Information

• Targeted recruitment for Aboriginal or Torres Strait Islander people as outlined in the brief above.
• An eligibility list will be created for future permanent full or part‑time and temporary full or part‑time vacancies.
• This position is full time; however, part time or job share arrangements may also be considered.
• To be eligible for permanent employment you must be an Australian Citizen, a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified; in that case you may only be offered employment in line with the conditions and expiry date of your visa.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Need more information?

1. Click here for the Position Description
2. Find out more about applying for this position

For role related queries or questions contact Julie Kohlhagen on [e-mail]

Information for Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description. For assistance addressing selection criteria visit https://bit.ly/3vL5fq2.

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit https://bit.ly/HNEHealthSteppingUp.

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging is beneficial to most Hunter New England Health employees and may increase your take‑home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via [e-mail] or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off for full time employees, long service leave, paid maternity leave and salary packaging options including meal expenses.

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