Administration Officer

Brook Street; Wrexham; On-site; GBP 25,000 - 26,000; Full time

Job summary

You will deliver a broad range of admin tasks, manage records and communications, and support managers in efficient operation. Clear vetting and compliance tasks apply, with opportunities to contribute to a busy professional environment.

Qualifications

• Experience in general administration and record keeping.
• Ability to manage deadlines and organise workloads.
• Proficient in Microsoft Office applications.

Responsibilities

• Deliver a range of admin tasks using MS Office.
• Support managers with transactional admin across your area of responsibility.
• Keep accurate records, logs and databases up to date.
• Act as the main contact point for team communications and routing messages.
• Organise and maintain documentation for the area of work with checks for manager review.
• Complete monitoring returns and collate information on SDIs.
• Input requisitions onto a finance database and process them.
• Coordinate awareness sessions and inform stakeholders and agencies.
• Respond within agreed timescales and produce reports as required.
• Be prepared for occasional contact with prisoners (non-operational).

Skills

General administration

MS Office

Records keeping

Deadline-driven

Tools

Finance database

Job description

Administration Officer

Location: Wrexham

Working pattern: Monday to Friday, 9am to 5pm (37 hours per week), fully office based

Pay Rate: £12.86 per hour for the first 12 weeks, then £13.25 thereafter

Contract: This is an ongoing temporary assignment

If you're organised, comfortable working to deadlines, and enjoy keeping things running smoothly behind the scenes, this is a great opportunity. Our Client is hiring for a reputed client and needs an Admin Officer who can confidently manage records, communications and administrative processes in a busy, professional environment.

What you'll be doing:

• Deliver a varied range of general administration tasks using Microsoft Office packages


• Support managers and frontline staff with transactional administration across your area of responsibility


• Keep accurate records, logs and databases up to date, including maintenance and checks


• Act as the main contact point for communications to the team, prioritising and directing messages to the right person or department


• Organise, produce and maintain documentation for the area of work, including initial checks and paperwork ready for manager review


• Complete monitoring returns and collate information relating to Service Delivery Indicators (SDIs)


• Input requisitions onto a finance database and process requisitions for your defined area


• Coordinate awareness sessions and help ensure relevant stakeholders and agencies are informed so information is shared appropriately


• Respond within agreed timescales, producing reports when required


• Be prepared for occasional contact with prisoners, depending on your area of work (this is a non-operational role)

What you'll bring:

• Strong administrative capability with a methodical approach to accurate record keeping


• Confident, clear communication-able to prioritise and route messages effectively


• Competent working knowledge of Microsoft Office packages


• A calm, reliable style when working in a fast-moving environment and meeting deadlines


• Comfort collaborating with teams and maintaining compliance-focused administration


• Attention to detail and a genuine commitment to doing things properly first time

Additional information:

• Clearance required: HMPPS vetting (this can take approximately 6 weeks). The successful applicant must have this in place before starting

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.