Administration Assistant - Japanese Speaking

Confidential; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Private Medical

Life Insurance

Discounted Gym

Season ticket loan

Job summary

Office Angels UK is recruiting a Japanese-speaking Administration Assistant in London. The role is hybrid (3 days in office, 2 days home) with standard Monday to Friday hours and a permanent full-time contract.

You will support senior stakeholders and coordinate travel, events and supplier-related activities. Ideal candidates will be fluent in business Japanese, have solid admin experience, and be proficient in MS Office.

Qualifications

• Fluent in Japanese at business level.
• Experience in an office administration role.
• Excellent written and verbal communication.
• Strong organisational skills and ability to manage multiple priorities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office.
• Ability to work with stakeholders at all levels.

Responsibilities

• Provide comprehensive administrative support across multiple divisions.
• Coordinate UK and international travel, accommodation, and expenses.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions and events.
• Manage meeting arrangements: scheduling, room bookings, agendas, minutes.

Skills

Business Japanese

Administrative experience

MS Office

Organisational skills

Attention to detail

Communication skills

Stakeholder management

Tools

Microsoft Office

Job description

Japanese Speaking Administration Assistant

Location: Bank, London
Salary: 30,000 - 35,000 per annum
Working Pattern: Hybrid (3 days office / 2 days home)
Hours: Monday to Friday, 9:00am - 5:30pm
Contract: Permanent, Full-Time

Our client is a leading global shipping and logistics organisation is looking to recruit a Japanese speaking Administrator to join their team! The company is known for its collaborative culture, commitment to sustainability, and investment in employee development and they are looking for someone who enjoys variety, has excellent attention to detail, and thrives in a professional corporate environment.

Key Responsibilities

• Provide comprehensive administrative support across multiple business divisions.
• Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions, conferences and corporate events.
• Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
• Assist with diary management for senior leaders.
• Provide administrative support to senior management and executive stakeholders.
• Organise internal meetings, team events and external functions.
• Maintain accurate records, databases and departmental documentation.
• Raise purchase orders and process supplier invoices.
• Create and maintain supplier records and update banking information.
• Book restaurants, meeting venues and event spaces.
• Coordinate courier services and incoming post.

About You

• Fluent in Japanese at a business level
• Previous administrative experience within an office environment.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident Microsoft Office skills.
• Strong interpersonal skills and the ability to work with stakeholders at all levels.

What's on Offer?

• Salary of 30,000 - 35,000.
• Hybrid working model (3 days in the office).
• Modern offices in the heart of the City
• Opportunity to join a highly respected international business.
• Supportive and collaborative working environment.
• Excellent exposure to senior stakeholders and global operations.
• Private Medical, Life Insurance
• Discounted Gym, Season ticket loan

If you're a highly organised administrator looking to develop your career within a prestigious international organisation, we'd love to hear from you.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.