Japanese-Speaking Admin Assistant (Hybrid London)

Office Angels; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Private Medical

Life Insurance

Season ticket loan

Discounted Gym

Job summary

Office Angels in London is seeking a Japanese-speaking Administration Assistant to support a busy executive team. You will manage diary, travel, and document processing, with a focus on accuracy and stakeholder collaboration.

The role offers a hybrid pattern (3 days in the office, 2 days at home), a salary between £30,000 and £35,000, and the chance to develop within a global logistics environment. You will engage with senior leaders and different departments, handling confidential information

Qualifications

• Fluent in Japanese at a business level.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident Microsoft Office skills.
• Strong interpersonal skills and the ability to work with stakeholders at all levels.

Responsibilities

• Provide comprehensive administrative support across multiple business divisions.
• Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions, conferences and corporate events.
• Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
• Assist with diary management for senior leaders.
• Provide administrative support to senior management and executive stakeholders.
• Organise internal meetings, team events and external functions.
• Maintain accurate records, databases and departmental documentation.
• Raise purchase orders and process supplier invoices.
• Create and maintain supplier records and update banking information.
• Book restaurants, meeting venues and event spaces.
• Coordinate courier services and incoming post.

Skills

Japanese (business level)

Microsoft Office

Job description

Office Angels in London is seeking a Japanese-speaking Administration Assistant to support a busy executive team. You will manage diary, travel, and document processing, with a focus on accuracy and stakeholder collaboration.

The role offers a hybrid pattern (3 days in the office, 2 days at home), a salary between £30,000 and £35,000, and the chance to develop within a global logistics environment. You will engage with senior leaders and different departments, handling confidential information