(Japanese Speaking) Executive Assistant

JAC Recruitment; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Japanese Financial Institution in London is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel coordination, and high-level administrative duties. The role requires fluency in Japanese and English, exceptional organizational skills, and the ability to work discreetly in a fast-paced, cross-cultural environment.

You will partner with executives and colleagues across the organization to ensure smooth operations and effective stakeholder

Qualifications

• Proven experience supporting senior executives as an Executive Assistant.
• Business-level fluency in both Japanese and English.
• Strong stakeholder management and relationship-building skills.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work proactively, anticipate needs, and solve problems independently.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Flexible and adaptable approach in a fast-paced environment.

Responsibilities

• Manage complex calendars and meeting arrangements for senior executives
• Coordinate domestic and international business travel
• Process and monitor expense claims in accordance with company policies
• Handle internal and external communications and business correspondence
• Support office administration and liaise with internal support functions
• Assist with projects, training initiatives, and process improvement activities
• Coordinate meetings, conferences, and corporate events
• Provide onboarding support and general administrative assistance for team members
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Tools

Microsoft Office

Job description

Company: Japanese Financial Institution
Position: (Japanese Speaking) Executive Assistant
Location: London
Salary: Depending on experience

Position Overview

A global financial institution is seeking an experienced Executive Assistant to support senior leadership members and their teams. This role is responsible for ensuring smooth day-to-day operations through complex calendar management, travel coordination, administrative support, stakeholder liaison, and project assistance. The successful candidate will act as a trusted partner to senior executives while collaborating closely with colleagues across the wider organization. Strong organizational skills, discretion, adaptability, and cross-cultural communication abilities are essential for success in this role.

Key Responsibilities

• Manage complex calendars and meeting arrangements for senior executives
• Coordinate domestic and international business travel
• Process and monitor expense claims in accordance with company policies
• Handle internal and external communications and business correspondence
• Support office administration and liaise with internal support functions
• Assist with projects, training initiatives, and process improvement activities
• Coordinate meetings, conferences, and corporate events
• Provide onboarding support and general administrative assistance for team members
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required

Required Qualifications

• Proven experience supporting senior executives as an Executive Assistant
• Business-level fluency in both Japanese and English
• Strong stakeholder management and relationship-building skills
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work proactively, anticipate needs, and solve problems independently
• High level of professionalism, integrity, and discretion when handling confidential information
• Flexible and adaptable approach in a fast-paced environment

Preferred Qualifications

• Experience within banking, financial services, or a regulated corporate environment
• Experience supporting senior executives in an international organization
• Experience working in multicultural environments

We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.

PRM