Administration Assistant - Japanese Speaking

Office Angels; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Private Medical

Life Insurance

Season ticket loan

Discounted Gym

Job summary

Office Angels in London is seeking a Japanese-speaking Administration Assistant to support a busy executive team. You will manage diary, travel, and document processing, with a focus on accuracy and stakeholder collaboration.

The role offers a hybrid pattern (3 days in the office, 2 days at home), a salary between £30,000 and £35,000, and the chance to develop within a global logistics environment. You will engage with senior leaders and different departments, handling confidential information

Qualifications

• Fluent in Japanese at a business level.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident Microsoft Office skills.
• Strong interpersonal skills and the ability to work with stakeholders at all levels.

Responsibilities

• Provide comprehensive administrative support across multiple business divisions.
• Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions, conferences and corporate events.
• Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
• Assist with diary management for senior leaders.
• Provide administrative support to senior management and executive stakeholders.
• Organise internal meetings, team events and external functions.
• Maintain accurate records, databases and departmental documentation.
• Raise purchase orders and process supplier invoices.
• Create and maintain supplier records and update banking information.
• Book restaurants, meeting venues and event spaces.
• Coordinate courier services and incoming post.

Skills

Japanese (business level)

Microsoft Office

Job description

Japanese Speaking Administration Assistant

Location: Bank, London

Salary: £30,000 - £35,000 per annum

Working Pattern: Hybrid (3 days office / 2 days home)

Hours: Monday to Friday, 9:00am - 5:30pm

Contract: Permanent, Full-Time

Our client is a leading global shipping and logistics organisation is looking to recruit a Japanese speaking Administrator to join their team!

The company is known for its collaborative culture, commitment to sustainability, and investment in employee development and they are looking for someone who enjoys variety, has excellent attention to detail, and thrives in a professional corporate environment.

Supporting a large department, you will provide essential administrative assistance to senior stakeholders and wider business functions, ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Provide comprehensive administrative support across multiple business divisions.
• Coordinate UK and international travel arrangements, accommodation bookings and expense processing.
• Organise travel logistics for overseas visitors.
• Support the planning and administration of training sessions, conferences and corporate events.
• Manage meeting arrangements, including scheduling, room bookings, agenda preparation and minute taking.
• Assist with diary management for senior leaders.
• Provide administrative support to senior management and executive stakeholders.
• Organise internal meetings, team events and external functions.
• Maintain accurate records, databases and departmental documentation.
• Raise purchase orders and process supplier invoices.
• Create and maintain supplier records and update banking information.
• Book restaurants, meeting venues and event spaces.
• Coordinate courier services and incoming post.

About You

• Fluent in Japanese at a business level
• Previous administrative experience within an office environment.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident Microsoft Office skills.
• Strong interpersonal skills and the ability to work with stakeholders at all levels.

What's on Offer?

• Salary of £30,000 - £35,000.
• Hybrid working model (3 days in the office).
• Modern offices in the heart of the City
• Opportunity to join a highly respected international business.
• Supportive and collaborative working environment.
• Excellent exposure to senior stakeholders and global operations.

Benefits

• Private Medical, Life Insurance
• Discounted Gym, Season ticket loan

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.