(Japanese Speaking) Executive Assistant

JAC Recruitment (UK) Ltd.; Greater London; Presencial; GBP 40.000 - 65.000; Jornada completa

Descripción de la vacante

Japanese Financial Institution in London is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel coordination, and comprehensive administrative support. The role requires professional discretion and strong cross-cultural communication, particularly in a Japanese-English context.

The successful candidate will liaise with stakeholders across the organization, manage complex schedules, and assist with projects and events to ensure smooth daily

Formación

• Proven experience supporting senior executives as an Executive Assistant.
• Business-level fluency in both Japanese and English.
• Strong stakeholder management and relationship-building skills.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work proactively, anticipate needs, and solve problems independently.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Flexible and adaptable approach in a fast-paced environment.

Responsabilidades

• Manage complex calendars and meeting arrangements for senior executives.
• Coordinate domestic and international business travel.
• Process and monitor expense claims in accordance with company policies.
• Handle internal and external communications and business correspondence.
• Support office administration and liaise with internal support functions.
• Assist with projects, training initiatives, and process improvement activities.
• Coordinate meetings, conferences, and corporate events.
• Provide onboarding support and general administrative assistance for team members.
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

MS Office

Herramientas

Microsoft Office

Descripción del empleo

Company: Japanese Financial Institution

Position: (Japanese Speaking) Executive Assistant

Location: London

Salary: Depending on experience

Position Overview

A global financial institution is seeking an experienced Executive Assistant to support senior leadership members and their teams. This role is responsible for ensuring smooth day-to-day operations through complex calendar management, travel coordination, administrative support, stakeholder liaison, and project assistance.

The successful candidate will act as a trusted partner to senior executives while collaborating closely with colleagues across the wider organization. Strong organizational skills, discretion, adaptability, and cross-cultural communication abilities are essential for success in this role.

Key Responsibilities

• Manage complex calendars and meeting arrangements for senior executives
• Coordinate domestic and international business travel
• Process and monitor expense claims in accordance with company policies
• Handle internal and external communications and business correspondence
• Support office administration and liaise with internal support functions
• Assist with projects, training initiatives, and process improvement activities
• Coordinate meetings, conferences, and corporate events
• Provide onboarding support and general administrative assistance for team members
• Collaborate with other Executive Assistants to provide cross-team support and coverage as required

Required Qualifications

• Proven experience supporting senior executives as an Executive Assistant
• Business-level fluency in both Japanese and English
• Strong stakeholder management and relationship-building skills
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work proactively, anticipate needs, and solve problems independently
• High level of professionalism, integrity, and discretion when handling confidential information
• Flexible and adaptable approach in a fast-paced environment

Preferred Qualifications

• Experience within banking, financial services, or a regulated corporate environment
• Experience supporting senior executives in an international organization
• Experience working in multicultural environments

We regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.