Administration Assistant

Talk Staff Recruitment; Nottingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Private Health Insurance

Holiday entitlement 24 days + banks

Rewards & discounts

Buy & Sell holidays

Job summary

Talk Staff Recruitment in Nottingham is seeking an Admin Assistant to support the day-to-day running of a busy office. The role blends reception, facilities and general admin to ensure a professional, welcoming environment and smooth operations.

Core duties include front-of-house support, meeting room prep, post handling, travel arrangements and maintaining supplies. The position offers structured hours, holiday entitlement, and health insurance benefits.

Qualifications

• Experience in a professional office environment, ideally in reception, administration or facilities coordination.
• Excellent communication and customer service skills.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good keyboard skills and confidence using computer systems.
• Excellent attention to detail and a commitment to accuracy.
• A flexible, proactive approach and the ability to work under pressure.
• The ability to handle confidential information with discretion.
• A willingness to learn and develop new skills.

Responsibilities

• Providing reception cover, welcoming visitors and handling telephone and email enquiries professionally.
• Preparing meeting rooms, arrange refreshments and coordinate catering where required.
• Managing incoming and outgoing post, deliveries and courier bookings.
• Arranging travel, accommodation, course bookings and meeting facilities.
• Maintaining office supplies, stationery, kitchen stock and printing equipment.
• Support office moves, new starter setups and leaver arrangements.
• Assist with facilities management, contractor visits and routine health and safety checks.
• Maintain accurate records, including archived files, office keys and equipment.
• Manage operational in boxes and respond to requests from colleagues.
• Support internal training, meetings and wider office projects.
• Handle confidential information appropriately and provide cover across the wider support team when needed.

Skills

Reception

Administration

Facilities coordination

Organisational skills

Communication

Customer service

Attention to detail

Discretion

Willingness to learn

Job description

Talk Staff Recruitment, Nottingham, Nottinghamshire, England

• £ £30k per year + depending on experience

We are looking for a proactive and organised Admin Assistant to support the smooth day-to-day running of a busy professional office.

This is a varied, hands-on role combining reception, facilities, administration and operational support. You’ll help deliver a professional and welcoming experience for visitors and colleagues, ensuring the office runs efficiently and essential tasks are completed to a high standard.

To be considered for the role, you’ll require the following essentials:

• Experience in a professional office environment, ideally in reception, administration, facilities or office coordination.
• Excellent communication and customer service skills.
• Strong organisational skills and the ability to prioritise competing tasks.
• Good keyboard skills and confidence using computer systems.
• Excellent attention to detail and a commitment to accuracy.
• A flexible, proactive approach and the ability to work under pressure.
• The ability to handle confidential information with discretion.
• A willingness to learn and develop new skills.

Within this position, you’ll also be:

• Providing reception cover, welcoming visitors and handling telephone and email enquiries professionally.
• Preparing meeting rooms, arrange refreshments and coordinate catering where required.
• Managing incoming and outgoing post, deliveries and courier bookings.
• Arranging travel, accommodation, course bookings and meeting facilities.
• Maintaining office supplies, stationery, kitchen stock and printing equipment.
• Support office moves, new starter setups and leaver arrangements.
• Assist with facilities management, contractor visits and routine health and safety checks.
• Maintain accurate records, including archived files, office keys and equipment.
• Manage operational in boxes and respond to requests from colleagues.
• Support internal training, meetings and wider office projects.
• Handle confidential information appropriately and provide cover across the wider support team when needed.

Hours and Salary

• Monday to Friday 9am - 5:30pm
• 24 days holiday plus banks and Buy & Sell holidays
• Rewards and discounts on leading brands
• Private Health Insurance

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy.