Office Admin Assistant – Join Our Growing Team

Shieldpreservation; Watford; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Professional and on the job training

Company pension after 3 months

Life assurance 2x salary after 3 months

Private medical cover after 3 months

Flexible working hours

Job summary

A growing office support firm in Watford is seeking an Office Administrative Assistant to manage daily functions and provide essential support to staff and visitors. The ideal candidate will have strong organisational skills, proficiency in Microsoft Office Suite, and the ability to thrive in a fast-paced environment. Benefits include professional training, flexible working hours, and company pension after three months.

Qualifications

• Proven experience in an administrative role or office management.
• Strong command of Microsoft Office Suite.
• Exceptional attention to detail and time management skills.

Responsibilities

• Serve as the primary contact for the office.
• Manage Surveyor calendars and schedule meetings.
• Organise, file, and maintain records accurately.

Skills

Administrative experience

Microsoft Office Suite

Organisational skills

Interpersonal skills

Proactive attitude

Tools

Calendar scheduling systems

Expense tracking software

Job description

Office Admin Assistant – Join Our Growing Team!

We are seeking a reliable, detail-oriented, and highly organised Office Administrative Assistant to manage the daily administrative functions of our office. This crucial role ensures a smooth operational workflow and provides essential support to staff, management and visitors. The ideal candidate thrives in a fast-paced environment and possesses strong communication and multitasking abilities.

Location: London Office in Watford

Term: Permanent, Full Time

Key Responsibilities

• Communication:Serve as the primary point of contact for the office. Professionally answer and route phone calls and manage all incoming and outgoing correspondence (email, postal mail, and deliveries).
• Scheduling & Coordination:Manage Surveyor calendars, schedule internal and external meetings, book conference rooms, coordinate catering and handle travel arrangements for staff members.
• Document Management: Organise, file and maintain both physical and digital records and documentation systems, ensuring data accuracy and confidentiality. Type, edit, format and distribute documents, reports, presentations, and correspondence.
• Support & Operations: Assist management and various departments with special projects, data entry and presentation preparation as needed. Provide basic expense report processing and invoice tracking support.

Required Skills & Qualifications

• Experience:Proven experience in an administrative role, office management, or front desk position.
• Technical Proficiency:Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office equipment. Familiarity with basic office management software (e.g., calendar scheduling systems, expense tracking software).
• Organisational Skills:Exceptional attention to detail, time management and the ability to prioritise tasks effectively in a busy environment.
• Interpersonal Skills:Professional demeanour with excellent verbal and written communication skills. The ability to interact positively with all levels of staff and external clients.
• Attributes:Proactive, reliable, a team player and capable of working with minimal supervision.

Reporting to our Office manager.

Company Benefits

• Professional and on the job Training
• Company Pension after 3 months
• Life Assurance 2x salary after 3 months
• Private medical cover after 3 months
• Working hours are flexible between the hours of 8am- 5pm (working hours can be between 30-37.5 hours per week)