Administration Assistant

St Paul's Catholic School; Leicester; On-site; GBP 18,000 - 24,000; Full time

Job summary

A local Catholic school in Leicester is looking for a dynamic Administration Assistant to join their supportive team. The role involves maintaining communication with customers, managing reprographic support, and ensuring accuracy in records. Ideal candidates should possess strong communication and organizational skills. Opportunities for career progression and other benefits are available in this welcoming environment.

Benefits

Career progression opportunities

Pension scheme with employer contributions

Free childcare for staff with children in Trust schools

Qualifications

• Ability to support effective communication with various stakeholder groups.
• Experience in maintaining accurate records.
• Flexibility to manage equipment and stock levels.

Responsibilities

• Support the school in communication with customers and suppliers.
• Maintain confidentiality and accuracy in records.
• Provide reprographic support for teachers and staff.
• Fulfill printing requests timely according to deadlines.
• Ensure Reprographics Room equipment is well-maintained.
• Perform first aid duties (training will be provided).

Skills

Communication Skills

Confidentiality

Organizational Skills

Customer Care

Job description

Position Overview

We are seeking a forward‑thinking and dynamic Administration Assistant to join a well‑established and supportive office/administration team at St Paul's, an 11‑18 Catholic school with 1,140 students drawn from a variety of backgrounds and faiths. The 2023 inspection report praised the strong family atmosphere in this inclusive school and noted that pupils feel happy and safe. Staff are committed and ambitious, setting high expectations for all students and motivated by the school motto to “let your light shine before others” as well as the school prayer.

Key Responsibilities

• Support the school in achieving and maintaining positive and effective lines of communication with all customer and supplier groups.
• Ensure accuracy and confidentiality in dealing with requests and maintaining records.
• Ensure that the school's standards of customer care are achieved.
• Comply with the relevant Government, CMAT and school policies, procedures and systems.
• Provide full and efficient reprographic support to all teaching and support staff and manage and oversee the Reprographics office.
• Fulfil all requests for printing and copying submitted by staff in a timely manner to meet any deadlines or service‑level agreements.
• Maintain the Reprographics Room equipment in good working order, arrange repairs with specialist contractors and manage the supply and stock levels of all consumables required for printing and copying.
• Provide first aid (training will be supplied as a mandatory requirement) and maintain accurate records and stock levels of first‑aid equipment.

We will offer the successful applicants a happy, welcoming and supportive team where everyone is committed to staff development and raising standards within an enjoyable and purposeful environment.

Benefits

• Genuine opportunities for career progression – the Trust includes 23 academies, with 84 academies across the Diocese, making career progression a reality.
• Pension – automatic enrolment into the Teachers’ Pension Scheme with 28.68 % employer contributions, or the Local Government Pension Scheme for support staff, one of the most competitive on the market with employer contributions above 20 % in most cases.
• Terms and conditions – the Trust follows nationally agreed terms and conditions for pay for both teachers and support staff.
• Childcare – If you have children who attend before/after school at one of the 23 schools in our Trust, as an employee you will be able to access this resource for free.

About St Thomas Aquinas Catholic Multi Academy Trust

The Trust brings together 23 Catholic primary and secondary schools in Leicester City, Rutland and Leicestershire, prioritising the delivery of the very best Catholic education for all young people in our community. A strategic approach to sharing best practice, effective challenge and central support from a standards and performance team, and high‑quality continuing professional development underpin our work.

The Trust and all schools within it are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and undertook an enhanced DBS check, online check and other pre‑employment checks are required for successful applicants.

We endeavour to make reasonable adjustments to the job and working environment to enable disabled job applicants or employees who develop a disabling condition to access or continue their employment. The Trust strives to be a supportive, inclusive, caring and positive community where every staff member has a sense of belonging. We are committed to cultivating an equitable working environment where staff treat one another with dignity and respect, and where every individual can fulfil their potential. We warmly welcome those of different cultures, ethnicities and beliefs, including those of all faiths, the Catholic faith and those without a faith who are supportive of the Trust’s Catholic character and Christian ethos.

We are a Disability Confident employer and welcome applications from people with a disability or long‑term health condition.

Learn more about us on our socials: Instagram: @StThomasAquinasCMAT, Facebook: @StThomasAquinasCMAT, LinkedIn: @st‑thomas‑aquinas‑catholic‑multi‑academy‑trust