administration assistant

Wye Valley Nhs Trust; Hereford; On-site; GBP 20,000 - 26,000; Full time

Job summary

A regional healthcare provider in England is seeking an Administration Assistant to support their community referral hub. This vital role involves setting up meetings, taking minutes, and providing operational support to ensure effective patient discharge and services. The ideal candidate should have experience in administration tasks, be proficient in IT, and work well both independently and as part of a team. This position offers the chance to contribute to healthcare improvements in the community.

Qualifications

• Experience within all aspects of administration duties.
• Able to work as part of a team and independently.
• Passionate about supporting people.

Responsibilities

• Setting up meetings for stakeholders.
• Taking minutes during meetings.
• Monitoring shared email inboxes.
• Basic rota support and cover duties as needed.

Skills

Proficient use of IT equipment

Microsoft software proficiency

Strong team collaboration

Ability to work autonomously

Job description

We are looking for a hard working, enthusiastic, motivated and independent individual to come and join our community team.

The role of Administration Assistant is a vital role within our community referral hub. The Integrated Services Directorate is an admission avoidance service – we aim to support our patients and Emergency Department to avoid patients going into hospital. We also support patients that are in hospital, with a hopeful earlier, safer and more effective discharge, to meet our WVT target of "home by lunch".

Responsibilities

• Setting up meetings for various stakeholders and operational leaders
• Attending meetings and taking minutes
• Sending and receiving emails
• Monitoring shared email inboxes
• Stock take
• Basic rota support
• Cover call handler duties as and when required
• Other administrative tasks required from Clinical and Operational leads within the team

Qualifications

Our ideal candidate is highly professional, experienced within all aspects of administration duties, including proficient use of all IT equipment and Microsoft software. You will be able to work as part of a team but also be able to use your own initiative and work autonomously.

We are looking for someone who is passionate about supporting people and who can see the bigger picture, who isn't afraid of every day being different and things moving at a fast pace.

Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust. Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye. We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we want for our family and friends.