Admin Coordinator - Immediate Start

Confidential; Brighton; On-site; GBP 16,000 - 22,000; Full time

Job summary

Confidential is seeking a highly organised Admin Coordinator in Brighton & Hove to support multiple departments, coordinating recruitment, training, events and day-to-day administrative activities.

In a fast-paced environment you will manage diaries, prepare records, handle enquiries, assist with recruitment, and ensure GDPR-compliant information handling while building strong relationships with stakeholders.

Qualifications

• Experience in an administrative or coordination role.
• Excellent organisation and attention to detail.
• Capable of managing multiple tasks and priorities.
• Strong communication with a professional, friendly approach.
• Proficient with Microsoft Office suite including Word, Excel, Outlook, Teams, SharePoint.
• Handles sensitive information with discretion.
• Self-motivated and able to work independently or in a team.

Responsibilities

• Provide administrative support across teams and projects.
• Coordinate training, workshops and internal events.
• Arrange meetings, interviews and manage calendars.
• Prepare records, databases and reports.
• Support recruitment activities and documentation.
• Handle telephone and email inquiries professionally.
• Prepare agendas, take minutes and follow up on actions.
• Monitor deadlines and ensure GDPR compliance.
• Maintain confidentiality of information.
• Assist with general office administration and stakeholder support.

Skills

Admin experience

Highly organized

Multitasking

Effective communicator

Stakeholder management

Discretion with sensitive information

Independent worker

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Admin Coordinator

Location: Brighton & Hove

Salary: 13.75 p/h

Contract: ongoing

Hours: Full Time

About the Role

We are seeking a highly organised and proactive Administrator Coordinator to join a professional and purpose-driven organisation. This varied position offers the opportunity to support multiple departments, coordinating recruitment, training, events, and day-to-day administrative activities.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, managing multiple priorities, and building positive relationships with a range of stakeholders.

Key Responsibilities

• Provide comprehensive administrative support across several teams and projects.
• Coordinate training programmes, workshops, and internal events.
• Arrange meetings, interviews, and appointments, managing diaries and schedules.
• Prepare and maintain accurate records, databases, and reports.
• Support recruitment activities, including advertising vacancies, arranging interviews, and preparing documentation.
• Handle telephone and email enquiries professionally and efficiently.
• Produce meeting agendas, take minutes, and follow up on actions.
• Monitor key deadlines and ensure compliance requirements are met.
• Maintain confidential information in line with GDPR requirements.
• Assist with general office administration and stakeholder support.

About You

• Experienced within an administrative or coordination role.
• Highly organised with excellent attention to detail.
• Confident managing multiple tasks and priorities.
• An effective communicator with a professional and friendly approach.
• Comfortable working with a wide range of stakeholders.
• Proficient in Microsoft Office, including Word, Excel, Outlook, Teams, and SharePoint.
• Able to handle sensitive information with discretion and professionalism.
• Self-motivated and capable of working independently or as part of a team.

Office Angels are an equal opportunities employer and are acting as a recruitment agency for these vacancies.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.