Personal Assistant - Immediate Start

Office Angels; Brighton; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Eye care vouchers

Weekly pay

Pension scheme option

28 days paid annual leave

Job summary

Office Angels is seeking a highly organised Personal Assistant to support two senior stakeholders in Brighton. The role covers diary management, meeting logistics, and robust document handling within SharePoint and MS Office.

You will manage schedules, produce minutes, and maintain accurate records, while delivering proactive administrative support in a fast-paced environment. This permanent role offers full-time hours with hybrid working options, and a salary of £15-£17 per hour depending on

Qualifications

• Previous experience in a Personal Assistant, Executive Assistant, or Senior Administrator role.
• Excellent diary management and scheduling skills.
• Strong systems capability with confidence using Microsoft Office applications.
• Advanced working knowledge of SharePoint, Microsoft Word, Outlook, and Excel.
• Experience managing document libraries and maintaining document version control.
• Ability to produce accurate meeting minutes and notes within tight deadlines.
• Excellent organisational skills with the ability to prioritise competing demands.
• High attention to detail and strong document management skills.
• Professional communication skills and the ability to build effective working relationships.
• Proactive, adaptable, and able to work independently.

Responsibilities

• Complex diary management and scheduling for two senior team members.
• Organising meetings, preparing agendas, and coordinating logistics.
• Producing and distributing meeting minutes with quick turnaround times.
• Managing, maintaining, and organising documentation across SharePoint and internal systems.
• Ensuring document accuracy, version control, and effective file management.
• Creating and formatting professional documents, reports, and presentations.
• Supporting with spreadsheet management, reporting, and data administration using Excel.
• Acting as a key point of contact for internal and external stakeholders.
• Providing general administrative and organisational support as required.

Skills

Diary management

Organisational skills

Professional communication

Time management

Attention to detail

Independent working

Meeting coordination

Multi-tasking

Education

Experience in PA/EA role

Tools

Microsoft Word

Outlook

Excel

PowerPoint

SharePoint

Job description

Personal Assistant

Location: Brighton

Hours: Monday-Friday, 9:00am-5:00pm

Working Pattern: Full time 3-4 days per week in the office 1 from home

Salary: £15 - £17 (DOE)

The Role

We are looking for a highly organised and proactive Personal Assistant to provide dedicated support to two senior stakeholders. This role is ideal for an experienced PA who thrives in a fast-paced environment, enjoys managing multiple priorities, and has strong technical and systems skills.

You will be responsible for ensuring the smooth day-to-day running of schedules, meetings, documentation, and administrative processes, whilst maintaining a high level of accuracy and professionalism.

Key Responsibilities

• Complex diary management and scheduling for two senior team members
• Organising meetings, preparing agendas, and coordinating logistics
• Producing and distributing meeting minutes with quick turnaround times
• Managing, maintaining, and organising documentation across SharePoint and internal systems
• Ensuring document accuracy, version control, and effective file management
• Creating and formatting professional documents, reports, and presentations
• Supporting with spreadsheet management, reporting, and data administration using Excel
• Acting as a key point of contact for internal and external stakeholders
• Providing general administrative and organisational support as required

Key Requirements

• Previous experience in a Personal Assistant, Executive Assistant, or Senior Administrator role
• Excellent diary management and scheduling skills
• Strong systems capability with confidence using Microsoft Office applications
• Advanced working knowledge of SharePoint, Microsoft Word, Outlook, and Excel
• Experience managing document libraries and maintaining document version control
• Ability to produce accurate meeting minutes and notes within tight deadlines
• Excellent organisational skills with the ability to prioritise competing demands
• High attention to detail and strong document management skills
• Professional communication skills and the ability to build effective working relationships
• Proactive, adaptable, and able to work independently

What We're Looking For

The successful candidate will be a confident administrator with exceptional attention to detail, strong technical skills, and the ability to keep processes organised and running efficiently. You will enjoy supporting senior stakeholders, managing confidential information, and ensuring documents and communications are maintained to a high standard.

Benefits

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
• Eye care vouchers and money towards glasses should you require them for VDU purposes
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website