Admin Assistant

EduTalent Group; Hailsham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency for educational roles is looking for a School Reception & Administrative Assistant. In this role, you'll be the first point of contact for parents, visitors, and staff, ensuring a warm and professional service. Responsibilities include managing inquiries, maintaining school records, and supporting the administration team. Applicants should have previous office experience, good ICT skills, and excellent communication abilities. This full-time term-time position offers a competitive salary and opportunities for professional development.

Benefits

Competitive salary

Professional development opportunities

Supportive work environment

Qualifications

• Previous experience in an office environment dealing with face-to-face interactions.
• Good working knowledge of ICT including Word, Excel, and presentation software.
• Understanding of safeguarding, health and safety, and data protection principles.

Responsibilities

• Provide a professional and friendly welcome to all visitors, parents, and staff.
• Manage telephone and face-to-face enquiries efficiently.
• Update manual and electronic records including school MIS systems.

Skills

Office experience

ICT knowledge

Communication skills

Attention to detail

Teamwork

Tools

Word

Excel

MIS systems

Job description

EduTalent Group are supporting a school in East Sussex in the search for a professional and welcoming School Reception & Administrative Assistant. The successful candidate will act as the first point of contact for parents visitors and staff ensuring a warm professional and efficient service while supporting the smooth running of the school office.

Reporting directly to the Student Welfare and Administration Manager you will contribute to the schools vision and ethos supporting staff pupils and the wider school community.

Key Responsibilities

Reception

• Provide a professional and friendly welcome to all visitors parents and staff.

• Manage telephone and face-to-face enquiries efficiently.

• Maintain security and safeguarding procedures including signing-in and issuing visitor badges.

• Handle incoming and outgoing post parcels and deliveries.

• Provide hospitality and general information support as required.

• Maintain confidentiality and discretion at all times.

Administrative

• Update manual and electronic records including school MIS systems.

• Support communications via newsletters website social media and noticeboards.

• Assist with diary management meeting minutes and school event organisation.

• Perform general administrative tasks such as photocopying filing emailing and routine forms.

• Support pupil welfare including first aid administration and contacting parents when necessary.

• Provide basic technical support to staff.

• Assist SLT with administrative and finance-related tasks maintaining confidentiality.

Finance

• Input data into the school finance system create purchase orders and produce reports under guidance.

• Support budget tracking and finance reporting as required.

Requirements

Essential

• Previous experience in an office environment dealing with face-to-face interactions.

• Good working knowledge of ICT including Word Excel and presentation software.

• Understanding of safeguarding health and safety and data protection principles.

• Ability to communicate effectively work flexibly and pay attention to detail.

• Ability to work both independently and as part of a team.

• Positive professional approach with resourcefulness patience and resilience.

Desirable

• Experience working in a school office or education setting.

• Knowledge of school MIS systems (e.g. Scholarpack).

• Experience with financial management systems.

• Familiarity with social media and website management.

• Level 1 Safeguarding and First Aid training.

• Ability to support the schools Christian ethos and values.

Benefits

• Competitive salary and permanent contract opportunity.

• Full-time term-time role in a supportive and collaborative school environment.

• Opportunity to contribute to school events and the overall vision of the school.

• Access to professional development and training opportunities.

• Rewarding role making a positive impact on pupils staff and the school community.